Collection and Processing of the Household Waste Recycling Centre Wood

Procurement reference

ERFX1008778

Procurement description

Cardiff Council is looking to secure a 6 month recycling contract (with an optional 6-month extension) for the collection and processing of the Household Waste Recycling Centre Wood. The Council operates two residential HWRCs at Lamby Way (CF3 2HP) and Bessemer Close (CF11 8XH) and a Commercial WTS at Bessmer Close, generating an average monthly tonnage of 480 tonnes, however this tonnage is not guaranteed and is subject to seasonal fluctuations. The tonnage is available for collection directly from the HWRCs via RORO’s skips (to be provided) or it can be bulk loaded at Cardiff’s Waste Transfer Station, located at the Lamby Way Depot (CF3 2HP).

2025 Data Based on Collections from the WTS:

Row Labels Total Weight Loads per month

Jan 375.08 18

Feb 474.1 23

Mar 532.28 28

Apr 471.18 25

May 616.12 33

Jun 484.14 27

Jul 557.52 31

Aug 506.9 28

Sep 471.6 24

Oct 502.06 26

Nov 390.96 20

Dec 375.68 17

The Contractor will be responsible for the processing and disposal of all waste and must provide the Authority with a guaranteed minimum recycling rate of 80%.

This process is intended to inform the Council’s understanding of the market and is not part of a formal procurement process. Should the Council decide to proceed, a formal procurement process may follow at a later date.

Any responses received will not prejudice any involvement in a future procurement process and will not include or preclude any organisation from participating in any future procurement process. All information provided as part of this exercise will be provided to all parties involved in any future procurement exercise. Local Authorities are subject to the Freedom of Information Act 2000, and cannot guarantee that information received will remain confidential.

•Can you please provide the Council relevant experience of providing collection and treatment services for similar tonnages to this contract.

•Please provide the Council with an example of the structure of your charges for such a service to indicate annual fees.

•Details of Transportation options available to service this contract.

Suppliers are to register interest and submit responses to the questions via https://supplierlive.proactisp2p.com/Account/Login by searching for the project reference (ERFX1008778)

Main category

Services

Delivery regions

• UKL - Wales

Total value (estimated)

450000 GBP Excluding VAT

540000 GBP Including VAT

Contract dates (estimated)

20 April 2026, 00:00AM to 20 October 2026, 23:59PM

Extension end date (if all the extensions are used): 20 April 2027

Cardiff Council

Is this procurement under a special regime?

Concession

Is the total value above threshold?

Above threshold

CPV classifications

• 90000000 - Sewage, refuse, cleaning and environmental services
• 34928480 - Waste and rubbish containers and bins
• 60000000 - Transport services (excl. Waste transport)

Delivery regions

• UKL - Wales

Contract start date (estimated)

20 April 2026, 00:00AM

Contract end date (estimated)

20 October 2026, 23:59PM

Extension end date (estimated)

20 April 2027, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Suppliers are to register interest and submit all responses to the questions contained within the Preliminary Market Engagement Notice via the Proactis opportunity which can be accessed via https://supplierlive.proactisp2p.com/Account/Login by searching for the project reference ERFX1008778

Due date

17 February 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

09 March 2026