Scope
Procurement reference
CA17106
Procurement description
York College is looking to outsource its staff / student uniform and PPE requirements to a single supplier. The College requires the successful supplier to be able to receive and process uniform orders from college staff, students and parents starting from July 2026.
Suppliers must be able to offer the full range as detailed in the pricing schedule/uniform list.
Should the College decide to add additional college curriculum areas to the pricing schedule/uniform list, the successful supplier will be required to add this onto the existing college requirements. Any new requirements would be discussed and agreed with the successful supplier.
Total value (estimated, excluding VAT)
1200000.00 GBP to 1200000.00GBP
Contract dates (estimated)
01 May 2026, 00:00AM to 30 April 2029, 23:59PM
Extension end date (if all the extensions are used): 30 April 2030
Contracting authority
York College
Identification register:
Address 1: Sim Balk Lane, Bishopthorpe
Town/City: York
Postcode: YO23 2BB
Country: United Kingdom
Public Procurement Organisation Number: PCXR-8133-YCLN
NUTS code: UKE21
Email: zburns@yorkcollege.ac.uk
Telephone: 01904 770487
Organisation type: Public undertaking
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1 CPV classifications
- 18100000 - Occupational clothing, special workwear and accessories
- 35113400 - Protective and safety clothing
Lot value (estimated)
1200000.00 GBP Excluding VAT
1440000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2029, 23:59PM
Extension end date (estimated)
30 April 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Extensions allowed: Yes (1 x 12 months)
Participation
Conditions of participation
As detailed in the tender documents.
Conditions of participation
As detailed in the tender documents.
Award criteria
Type: quality
Name
Service Requirements
Description
Service Requirements
Weighting: 15.00
Weighting type: percentageExact
Type: quality
Name
Uniform Requirements
Description
Uniform Requirements
Weighting: 25.00
Weighting type: percentageExact
Type: quality
Name
Added Value
Description
Added Value
Weighting: 10.00
Weighting type: percentageExact
Type: price
Name
Basket of Goods
Description
Basket of Goods
Weighting: 50.00
Weighting type: percentageExact
Tender submission deadline
27 February 2026, 12:00PM
Enquiry deadline
20 February 2026, 12:00PM
Date of award of contract
01 May 2026, 23:59PM
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Tender submission deadline
27 February 2026, 12:00PM
Enquiry deadline
20 February 2026, 12:00PM
Date of award of contract
01 May 2026, 23:59PM
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Document type
Conflict of interest
Description
Not published