Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Stoke on Trent City Council
PDQZ-1442-RZTZ
Civic Centre, Glebe Street
Stoke-on-Trent
ST41HH
UK
Contact person: Charne Botes
E-mail: charne.botes@stoke.gov.uk
NUTS: UKG23
Internet address(es)
Main address: www.stoke.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Targeted Short Breaks Activities for Children and Young People with Special Educational Needs and Disabilities (SEND) - CAFS/2024/227
Reference number: CAFS/2024/227
II.1.2) Main CPV code
85312120
II.1.3) Type of contract
Services
II.1.4) Short description
Targeted short break activities provide opportunities for children and young people with SEND to engage in fun, safe and supportive activities independently. They allow children and young people to have independence and social opportunities away from their families whilst giving parents/carers a break from their caring roles and responsibilities. Targeted short break activities can also provide opportunities for the whole family to enjoy activities together.
Since April 2025 Stoke-on-Trent City Council has commissioned Targeted Short Break Activities for children and young people with Special Educational Needs and Disabilities (SEND) via a framework. The framework in due to re-open for new providers to join from 1st April 2026.
This service is managed by Stoke-on-Trent City Council who, through a series of call-off agreements, will engage, collaborate and work with organisations to deliver a broad range of short break activities meeting the needs of our families and their children/ young people.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 837 000.43
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Activities for children and young people to attend independently
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKG23
II.2.4) Description of the procurement
Targeted short break activities provide opportunities for children and young people with SEND to engage in fun, safe and supportive activities independently. They allow children and young people to have independence and social opportunities away from their families whilst giving parents/carers a break from their caring roles and responsibilities. Targeted short break activities can also provide opportunities for the whole family to enjoy activities together.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 90
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Activities for children and young people to attend with their families
II.2.2) Additional CPV code(s)
85312120
II.2.3) Place of performance
NUTS code:
UKG23
II.2.4) Description of the procurement
Targeted short break activities provide opportunities for children and young people with SEND to engage in fun, safe and supportive activities independently. They allow children and young people to have independence and social opportunities away from their families whilst giving parents/carers a break from their caring roles and responsibilities. Targeted short break activities can also provide opportunities for the whole family to enjoy activities together.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 90
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-050046
Section V: Award of contract
Contract No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2026
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Doves Care and Support Ltd
10335006
Stafford
ST18 0GP
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 401 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2026
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Furry Friends Therapy CIC
12923721
Stoke On Trent
ST119QX
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 401 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2026
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Port Vale Foundation
09408894
Stoke-On-Trent
ST6 1AW
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 401 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2026
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Staffordshire Wildlife Trust
259558
Wolseley Bridge
ST17 0WT
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 401 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: 5
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/01/2026
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Peter Pan Centre
07285867
Newcastle under Lyme
ST5 9NY
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 401 600.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Stoke on Trent City Council
Stoke on Trent
UK
VI.5) Date of dispatch of this notice
04/02/2026