Summary
- OCID:
- ocds-h6vhtk-06496a
- Published by:
- Hafod Housing Association
- Authority ID:
- AA1147
- Publication date:
- 05 February 2026
- Deadline date:
- 13 March 2026
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Hafod requires a Supplier to undertake Lifts, Platform Lifts and Stairlifts Service and Maintenance.The areas in scope of this requirement, cover properties in the following local authorities:Bridgend Caerphilly Cardiff Vale of Glamorgan Rhondda Cynan Taff Merthyr Tydfil Torfaen Newport The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.The opportunity is broken down in two lots:Lot 1: Platform Lifts Service and Maintenance – Estimate annual contract value - £106,606.00Lot 2: Stairlifts Service and Maintenance – Estimated annual contract value - £133,275.00Bidders can chose to bid on either one or all of the lots available.
Full notice text
Scope
Procurement reference
2026H000050.02
Procurement description
Hafod requires a Supplier to undertake Lifts, Platform Lifts and Stairlifts Service and Maintenance.
The areas in scope of this requirement, cover properties in the following local authorities:
Bridgend
Caerphilly
Cardiff
Vale of Glamorgan
Rhondda Cynan Taff
Merthyr Tydfil
Torfaen
Newport
The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.
The opportunity is broken down in two lots:
Lot 1: Platform Lifts Service and Maintenance – Estimate annual contract value - £106,606.00
Lot 2: Stairlifts Service and Maintenance – Estimated annual contract value - £133,275.00
Bidders can chose to bid on either one or all of the lots available.
Total value (estimated, excluding VAT)
959524 GBP to 959524GBP
Contract dates (estimated)
01 April 2026, 00:00AM to 31 March 2029, 23:59PM
Extension end date (if all the extensions are used): 31 March 2031
Contracting authority
Hafod Housing Association
Identification register:
Address 1: St Hilary Court
Town/City: CARDIFF
Postcode: CF5 6ES
Country: United Kingdom
Website: http://https://www.hafod.org.uk/
Companies House: IP18766R
Contact name: Kelly Allen
Email: kelly.allen@hafod.org.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 2 lots
Stairlifts
Lot number: 2
Description
Service and Maintenance Services
CPV classifications
- 44115600 - Stairlifts
- 33100000 - Medical equipments
- 50400000 - Repair and maintenance services of medical and precision equipment
Lot value (estimated)
533100 GBP Excluding VAT
666375 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2029, 23:59PM
Extension end date (estimated)
31 March 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.
Description of how multiple lots may be awarded
Bidders can chose to bid on either one or both of the lots available. Hafod can award both lots to one supplier, if that supplier scores highest in both lots at evaluation.
Participation
Conditions of participation
As described in Schedule 1b - specification
Conditions of participation
As described in Schedule 1b - specification
Award criteria
Type: price
Name
Price
Description
Price evaluation 40%
Weighting: 40.00
Weighting type: percentageExact
Type: quality
Name
Quality
Description
Quality Evaluation
Weighting: 60.00
Weighting type: percentageExact
Platform Lifts
Lot number: 1
Description
Service and Maintenance
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
Lot value (estimated)
426424 GBP Excluding VAT
533030 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2029, 23:59PM
Extension end date (estimated)
31 March 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.
Description of how multiple lots may be awarded
Bidders can chose to bid on either one or both of the lots available. Hafod can award both lots to one supplier, if that supplier scores highest in both lots at evaluation.
Participation
Conditions of participation
As described in Schedule 1 Specification
Conditions of participation
As described in Schedule 1 Specification
Award criteria
Type: quality
Name
Quality
Description
Quality Evaluation
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Price
Description
Price Evaluation
Weighting: 40.00
Weighting type: percentageExact
Contract terms and risks
Payment terms
30 days from receipt of undisputed invoice
Description of risks to contract performance
as in ITT
Submission
Tender submission deadline
13 March 2026, 00:00AM
Enquiry deadline
06 March 2026, 00:00AM
Date of award of contract
26 March 2026, 23:59PM
Submission address and any special instructions
Please upload responses to eTenderWales - https://etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Documents
Document type
Bidding documents
Description
Documents can be found on eTenderWales platform using the link above
Document type
Technical specifications
Description
Documents outlining the Technical specification can be found on eTenderWales using the link above
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1017 |
Bridgend and Neath Port Talbot |
| 1021 |
Monmouthshire and Newport |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a