Servicing, Maintenance and Replacement of Heating and Catering Equipment

Procurement reference

PA23GPAGST5

Procurement description

Mid and West Wales Fire and Rescue Authority are publishing this Preliminary Market Engagement Notice to notify suppliers of our intentions to update and re-tender the current Servicing, Maintenance and Replacement of Heating and Catering Equipment contract. Details of the new contract will be contained in the tender documentation, with the tender advertised in March 2026 following the engagement event. Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment.

The contractors will be required to deliver:

• Planned preventative maintenance and bi-annually statutory servicing;

• Reactive maintenance and repairs;

• Renewal or replacement of equipment where assets are beyond economic repair;

• 24/7/365 emergency call-out coverage;

• Provision of compliance documentation;

• Coordination with organisation’s contract manager.

The requirement will be split into 3 Lots:

• Lot 1 – Western Division (Pembrokeshire & Carmarthenshire)

• Lot 2 – Southern Division (Swansea & Neath Port Talbot)

• Lot 3 – Northern Division (Ceredigion & Powys).

Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available.

The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals.

Main category

Services

Delivery regions

• UKL24 - Powys
• UKL14 - South West Wales
• UKL17 - Bridgend and Neath Port Talbot
• UKL18 - Swansea

Total value (estimated)

450000 GBP Excluding VAT

540000 GBP Including VAT

Contract dates (estimated)

18 May 2026, 00:00AM to 17 May 2028, 23:59PM

Extension end date (if all the extensions are used): 17 May 2032

Mid and West Wales Fire and Rescue Authority

Is the total value above threshold?

Above threshold

CPV classifications

• 50531100 - Repair and maintenance services of boilers
• 45331110 - Boiler installation work
• 44620000 - Central-heating radiators and boilers and parts
• 42160000 - Boiler installations
• 50883000 - Repair and maintenance services of catering equipment
• 50720000 - Repair and maintenance services of central heating
• 50531200 - Gas appliance maintenance services

Delivery regions

• UKL24 - Powys
• UKL14 - South West Wales
• UKL17 - Bridgend and Neath Port Talbot
• UKL18 - Swansea

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

18 May 2026, 00:00AM

Contract end date (estimated)

17 May 2028, 23:59PM

Extension end date (estimated)

17 May 2032, 23:59PM

Can the contract be extended?

Yes

Engagement process description

To inform open FTS tender, suppliers are invited to an online information event on 25th February 2026, 10am - 10:45am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders.

Please register your interest to bid for this opportunity via the sell2wales notice and register your place at the engagement event by contacting David Williams - procurement@mawwfire.gov.uk by 5pm on 23rd February 2026.

Due date

23 February 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

03 March 2026