Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
UK
Contact person: Barbara Foxwell
E-mail: Barbara.Foxwell@midlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Care Home Services for 6 Children and Young People Living in Pentland Way & Castlelaw Residential Accommodation
Reference number: MID/25/51
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Midlothian Councils seeks to appoint a Provider who can provide a flexible range of Personalised Care Home services for children and young people with a Disability and Complex Behavioural Needs living in accommodation in Pentland Way and Castlelaw Cottage.
II.1.5) Estimated total value
Value excluding VAT:
6 989 156.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85300000
85310000
85311000
85312000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian Council
II.2.4) Description of the procurement
Midlothian Councils seeks to appoint a Provider who can provide a flexible range of Personalised Care Home services for children and young people with a Disability and Complex Behavioural Needs living in care accommodation in Pentland Way and Castlelaw Cottage. The service will be provided 24 hours a day 7 days a week for children meeting all of their physical, social and emotional needs. The Provider will provide a personalised service which increasingly drives the shape of services to meet the needs of service users and help them to achieve their personal goals and aspirations.
The full scope of the required support and/or care shall be to deliver the aims, objectives and outcomes of the service. The Provider will take into account of the details outlined in the Child’s Plan when providing the service.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Suitability to pursue the professional activity:
Relevant selection criteria are included in the SPD module. Of particular notes is question 4A2A.
It is a requirement of this contract that the Tenderer holds or is willing to obtain registration as a care home for Children and Young People from the Care Inspectorate. Please provide evidence of your registration with the Care Inspectorate.
If you do not currently have the appropriate registration with the Care Inspectorate, please provide a statement on how you will achieve compliance by the contract start date. If a Tenderer fails to submit a satisfactory response the Council reserves the right to exclude the Tenderer from the competition.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will be governed by Midlothian Council Terms & Conditions.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
The contract will be awarded based on the Most Economically Advantageous Tender (MEAT). Quality and Price scoring ratio will be used to evaluate the tenders.
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/03/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Financial Health Flowchart
The financial information will be evaluated using the Midlothian Council financial health evaluation flowchart, please see Appendix 1. The financial information provided will require to meet the following criteria:
(i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years.
(ii) The accounts should not show a lost in 2 consecutive years.
(iii) The accounts should not show a loss in 1 year and negative net currents assets in any 1 year.
Where the information provided does not meet item (i) but there is an improving trend Midlothian Council may consider items (ii) and (iii) and will have the discretion, with regard to the evidence provided and taking into account the level of risk to Midlothian Council, as to whether the Tenderer will pass this requirement.
The Tenderer will require to submit evidence in the form of their audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=822858.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All bidders must sign and return Schedule 5 - Community Benefits as a commitment to engage with Midlothian Council to identify and deliver community benefits to make positive contributions to people living in Midlothian.
The successful bidder is required as part of their contract to provide community benefits in compliance with Midlothian Council requirements as set out in Schedule 5 - Community Benefits.
(SC Ref:822858)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=822858
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sherriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
06/02/2026