East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Contact person: Lesley Robertson

Telephone: +44 1563576000

E-mail: lesley.robertson@east-ayrshire.gov.uk

NUTS: UKM93

Internet address(es)

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

II.1.1) Title

Reference number: PS/25/145

II.1.2) Main CPV code

77314000

II.1.3) Type of contract

Services

II.1.4) Short description

The Contract requires the successful tenderer to carry out rural grass cutting, urban and rural herbicide application and litter picking, as set out in the Contract Document, throughout the East Ayrshire Council Area.

The successful Contractor will also be requested to carry out additional ad-hoc work in the form of scrub clearance, minor tree felling and the cutting of areas of grass. This work will be required throughout the Ayrshire Roads Alliance in both East Ayrshire and South Ayrshire Council areas.

II.1.6) Information about lots

This contract is divided into lots: No

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders Requirement will be required to provide their General yearly turnover for the previous 3 years.

Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer.

The Council may commission an independent third party Risk Report from Credit Safe using the Company Registration number supplied by the Tenderer and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date.

Minimum level(s) of standards required:

The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Employer's (Compulsory) Liability: 10 million GBP

Public Liability: 5 million GBP

Product Liability: 5 million GBP

Motor Vehicle Insurance: To be determined by the Contractor

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders should provide 2 examples that demonstrate experience that is relevant to this procurement exercise: Grass Cutting and Rural and Urban Herbicide Application including Litter Picking.

Examples should be from within the last 3 years and be of a similar scale, scope and size to this requirement. Bidders must provide contact details of referees for each experience example. Referees may be contacted to discuss the contract and the performance of the Service Provider. Any Service Provider who fails to have performed satisfactorily in the 2 experience examples may be excluded from the tender process.

Bidders will be required to confirm they they have the following relevant qualifications:

All Operatives are required to be trained to Pesticides PA1, PA6 (or equivalent) for hand held applications and PA2 (or equivalent) standard for quad bike / tractor applications.

The Contractor should also hold a BASIS Certificate (or equivalent) for the main chemical store and for providing advice on chemical usage.

Qualifications shall be held for the duration of the Contract and any extension thereof.

Minimum level(s) of standards required:

Quality Management Requirements

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

2. The bidder must have a documented policy regarding quality management.

Health and Safety Requirements

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR,

The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management. Bidders that do not hold the relevant Heath and Safety Accreditation BS EN 45001 (or equivalent) must download, complete and return EAC'S Health and Safety Questionnaire.

Environmental Management Requirements

1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

OR

The bidder must have the following a regularly reviewed documented policy regarding environmental management.

III.2.2) Contract performance conditions

As per the ITT documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/03/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 10/03/2026

Local time: 12:00

VI.4.1) Review body