Re-tender of Lot 3 for Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability

Procurement description

Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible Service for Children and Young People with additional learning need/s or disabilities the accessibility of play and leisure opportunities. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child/young person needs.

The original contract was divided into four (4) separate lots however we are re-tendering for lot 3;

Lot 3 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 11-19

Main category

Services

Delivery regions

• UKL18 - Swansea

Total value (estimated, excluding VAT)

650000 GBP to 650000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2029, 23:59PM

Extension end date (if all the extensions are used): 31 March 2031

City & County of Swansea

Procedure type

Open procedure

Reduced Tendering Period

Light touch contract

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Above threshold

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

650000 GBP Excluding VAT

650000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

option to extend for up to 24 months

Does the lot include options?

Yes

Description of options

Please see procurement documents

Award criteria

Tender submission deadline

02 March 2026, 12:00PM

Enquiry deadline

25 February 2026, 17:00PM

Date of award of contract

20 March 2026, 23:59PM

Submission address and any special instructions

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal and searching for itt_123084 - Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability - Re-tender of lot 3(http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.1. Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content. (itt_123084)— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148324An electronic auction will be used

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 December 2030, 23:59PM

Languages that may be used for submission

• English
• Welsh