Scope
Procurement reference
Asedau0544
Procurement description
Diben y broses gaffael hon yw penodi darparwyr i gyflenwi a gosod gorchuddion llawr yn bennaf mewn eiddo gwag gyda'r angen ar rai achlysuron i gyflenwi a gosod gorchuddion llawr mewn eiddo â thenantiaid fel rhan o waith ymatebol ar draws ardal weithredol Grŵp Cynefin.
The purpose of this tender process is to appoint bidders to supply and fit floor coverings predominantly in void properties with the need on some occasions to supply and fit floor coverings in tenanted properties as part of responsive works across Grŵp Cynefin’s operational area.
Delivery regions
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL23 - Flintshire and Wrexham
- UKL24 - Powys
- UKL13 - Conwy and Denbighshire
Total value (estimated, excluding VAT)
840000 GBP to 734000GBP
Contract dates (estimated)
01 May 2026, 00:00AM to 30 April 2028, 23:59PM
Extension end date (if all the extensions are used): 30 April 2029
Is a framework being established?
Yes
Contracting authority
Grwp Cynefin
Identification register:
Address 1: Ty Silyn, Y Sgwar
Town/City: Caernarfon
Postcode: LL54 6LY
Country: United Kingdom
Website: http://www.grwpcynefin.org
Companies House: IP21194R
Email: procurement@grwpcynefin.org
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Framework
Further information about fees
No fees apply.
Percentage fee charged to suppliers
0%
Maximum number of suppliers
28
Award method when using the framework
With and without reopening competition
Framework operation description
Prices to be determined based on the tender submission rates.
Lots
Divided into 7 lots
Gwynedd
Lot number: 1
Description
Delivery of requirements in Gwynedd.
CPV classifications
- 45432130 - Floor-covering work
- 44112200 - Floor coverings
Lot value (estimated)
120000 GBP Excluding VAT
144000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2028, 23:59PM
Extension end date (estimated)
30 April 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1 x 12 months.
Participation
Conditions of participation
Please see tender documents.
Conditions of participation
Please see tender documents.
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Ynys Môn
Lot number: 2
Description
Delivery in Ynys Môn.
CPV classifications
- 45432130 - Floor-covering work
- 44112200 - Floor coverings
Lot value (estimated)
120000 GBP Excluding VAT
144000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2028, 23:59PM
Extension end date (estimated)
30 April 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1 x 12 months
Participation
Conditions of participation
Please see tender documents.
Conditions of participation
Please see tender documents.
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Wrexham
Lot number: 3
Description
Delivery in Wrexham.
CPV classifications
- 45432130 - Floor-covering work
- 44112200 - Floor coverings
Delivery regions
- UKL23 - Flintshire and Wrexham
Lot value (estimated)
120000 GBP Excluding VAT
144000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2028, 23:59PM
Extension end date (estimated)
30 April 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1 x 12 months
Participation
Conditions of participation
Please see tender documents.
Conditions of participation
Please see tender documents.
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Flintshire
Lot number: 4
Description
Delivery in Flintshire.
CPV classifications
- 45432130 - Floor-covering work
- 44112200 - Floor coverings
Delivery regions
- UKL23 - Flintshire and Wrexham
Lot value (estimated)
12000 GBP Excluding VAT
144000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2028, 23:59PM
Extension end date (estimated)
30 April 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1 x 12 months
Participation
Conditions of participation
Please see tender documents.
Conditions of participation
Please see tender documents.
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Powys
Lot number: 5
Description
Delivery in Powys.
CPV classifications
- 45432130 - Floor-covering work
- 44112200 - Floor coverings
Lot value (estimated)
120000 GBP Excluding VAT
144000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2028, 23:59PM
Extension end date (estimated)
30 April 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1 x 12 months
Participation
Conditions of participation
Please see tender documents.
Conditions of participation
Please see tender documents.
Participation
Conditions of participation
Please see tender documents.
Conditions of participation
Please see tender documents.
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Conwy
Lot number: 6
Description
Delivery in Conwy.
CPV classifications
- 45432130 - Floor-covering work
- 44112200 - Floor coverings
Delivery regions
- UKL13 - Conwy and Denbighshire
Lot value (estimated)
120000 GBP Excluding VAT
144000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2028, 23:59PM
Extension end date (estimated)
30 April 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1 x 12 months
Participation
Conditions of participation
Please see tender documents.
Conditions of participation
Please see tender documents.
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Denbighshire
Lot number: 7
Description
Delivery in Denbighshire.
CPV classifications
- 45432130 - Floor-covering work
- 44112200 - Floor coverings
Delivery regions
- UKL13 - Conwy and Denbighshire
Lot value (estimated)
122000 GBP Excluding VAT
140000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 May 2026, 00:00AM
Contract end date (estimated)
30 April 2028, 23:59PM
Extension end date (estimated)
30 April 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1 x 12 months
Participation
Conditions of participation
Please see tender documents
Conditions of participation
Please see tender documents
Participation
Conditions of participation
Please see tender documents
Conditions of participation
Please see tender documents
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Tender submission deadline
10 March 2026, 00:00AM
Enquiry deadline
03 March 2026, 00:00AM
Date of award of contract
23 March 2026, 23:59PM
Submission address and any special instructions
https://in-tendhost.co.uk/grwpcynefin/aspx/HomeMae'r dogfennau tendr ar gael ar Blatfform Caffael Grŵp Cynefin drwy ddilyn y ddolen (https://in-tendhost.co.uk/grwpcynefin/aspx/Home).Tender Documentation can be found on Grŵp Cynefin's Procurement Platform by following this link (https://in-tendhost.co.uk/grwpcynefin/aspx/Home).Bydd angen i gwmniau sydd a diddordeb gofrestru ar y Platfform er mwyn cael mynediad i'r dogfennau.Interested Parties will be required to register on the platform before accessing the documents.Bydd rhaid cyflwyno unrhyw gwestiynau ynglyn â'r broses a chyflwyno'r tendr drwy Blatfform Caffael Grŵp Cynefin.Tender Clarification requests and Tender submissions must be received via the Grŵp Cynefin Procurement Platform.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Tender submission deadline
10 March 2026, 00:00AM
Enquiry deadline
03 March 2026, 00:00AM
Date of award of contract
23 March 2026, 23:59PM
Submission address and any special instructions
https://in-tendhost.co.uk/grwpcynefin/aspx/HomeMae'r dogfennau tendr ar gael ar Blatfform Caffael Grŵp Cynefin drwy ddilyn y ddolen (https://in-tendhost.co.uk/grwpcynefin/aspx/Home).Tender Documentation can be found on Grŵp Cynefin's Procurement Platform by following this link (https://in-tendhost.co.uk/grwpcynefin/aspx/Home).Bydd angen i gwmniau sydd a diddordeb gofrestru ar y Platfform er mwyn cael mynediad i'r dogfennau.Interested Parties will be required to register on the platform before accessing the documents.Bydd rhaid cyflwyno unrhyw gwestiynau ynglyn â'r broses a chyflwyno'r tendr drwy Blatfform Caffael Grŵp Cynefin.Tender Clarification requests and Tender submissions must be received via the Grŵp Cynefin Procurement Platform.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Documents
Document type
Bidding documents
Description
Documents are available by following the link above.
Document type
Conflict of interest
Description
Not published