BCU-FTS-60443- MAINTENANCE OF COMMUNITY EQUIPMENT WITHIN BETSI CADWALADR UNIVERSITY HEALTH BOARD, FLINTSHIRE COUNTY COUNCIL AND DENBIGHSHIRE COUNTY COUNCIL

Procurement reference

BCU-FTS-60443

Procurement description

Betsi Cadwaladr University Health Board and on behalf of Flintshire County Council, Wrexham County Borough Council and Denbighshire County Council are looking for a suitably qualified supplier to carry out the Service, Maintenance and required Calibration Testing of all Equipment found within the Community.

This contract will include provision of Primary and Secondary services offered throughout the term.

The primary services required are:

• A call out repair service to emergency breakdowns of Community Equipment

• Maintenance and planned preventative maintenance (PPM) of Community Equipment

• Inspection, thorough examination & testing certification of Community Equipment

The secondary services that may be required on an ad hoc basis are:

• Hire of equipment including its delivery, collection, assembly and disassembly and assured fitness for purpose.

• Delivery, installation or collection of equipment to or from a patient or CES location(s)

• Decontaminations in exceptional circumstances

Main category

Services

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

5750000 GBP to 5750000GBP

Contract dates (estimated)

01 July 2026, 00:00AM to 30 June 2029, 23:59PM

Extension end date (if all the extensions are used): 30 June 2030

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Flintshire County Council

Denbighshire County Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

CPV classifications

• 50400000 - Repair and maintenance services of medical and precision equipment
• 50800000 - Miscellaneous repair and maintenance services

Delivery regions

• UK - United Kingdom

Lot value (estimated)

5750000 GBP Excluding VAT

6900000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 July 2026, 00:00AM

Contract end date (estimated)

30 June 2029, 23:59PM

Extension end date (estimated)

30 June 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

2x 12 month optional extensions available

Award criteria

Payment terms

Further information is to be found within the Tender Pack available.

Description of risks to contract performance

Further information is to be found within the Tender Pack available.

Tender submission deadline

20 March 2026, 00:00AM

Enquiry deadline

16 March 2026, 12:00PM

Date of award of contract

01 June 2026, 23:59PM

Submission address and any special instructions

This exercise is being carried out via the eTender Wales Portal with the below references:Project: project_60443ITT: itt_123203Full Tender pack, including a detailed Specification of Requirements is available here.https://etenderwales.ukp.app.jaggaer.com/web/login.shtml

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

13 January 2030, 23:59PM

Languages that may be used for submission

• English
• Welsh