Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Graham Hill
Telephone: +44 3451550000
E-mail: graham.hill@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement – Floor Coverings, Replacement and Lifting/Relaying including Reactive Maintenance, various locations throughout Fife
Reference number: CW0321
II.1.2) Main CPV code
45432111
II.1.3) Type of contract
Works
II.1.4) Short description
The Council intends to set up a Multi Supplier Framework Agreement, with three Contractors for a maximum duration of four years, September 2026 to September 2028 with one optional two-year extension.
II.1.5) Estimated total value
Value excluding VAT:
5 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45432111
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife
II.2.4) Description of the procurement
Framework Agreement – Floor Coverings, Replacement and Lifting/Relaying including Reactive Maintenance, various locations throughout Fife
The Council intends to set up a Multi Supplier Framework Agreement, with three Contractors for a maximum duration of four years, September 2026 to September 2028 with one optional two-year extension.
Specific Contracts (call-offs) will only be awarded to Contractors during the period of the Framework Agreement. After this Framework Agreement period ends, Fife Council will not award any more Specific Contracts. However, Contractors will be required to complete Specific Contracts which are awarded during the period of the Framework Agreement even although completion extends beyond the period of the Framework Agreement.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
5 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Optional 24 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The Council intends to evaluate the SPD and a clear break in scores will determine the tenders for consideration in Stage 2 of the process.
The Council intends to invite a minimum of 5 of the top scoring candidates to tender for this requirement, insofar as there are a sufficient number of candidates who submit completed SPDs which meet the Selection Criteria. In the event of equal scoring, the Council reserves the right to increase this number to allow all acceptable candidates the opportunity to tender in the interests of fairness, equity and transparency.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
We can exclude you from this procurement if you are not enrolled in the relevant professional or trade registers kept in the Member State of your establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/03/2026
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/04/2026
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=823673.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits/Social Value – Tenderers shall provide a Community Benefits delivery plan/ methodology as part of their tender submission, fully describing how they would intend to:-
Engage with the targeted unemployed persons and demonstrate an understanding of their employment-related needs;
Engage with or provide the employability services required to support the targeted unemployed persons;
Work with their sub-sub-contractors and suppliers who will provide the training placement and employment opportunities;
Ensure that each employed individual has a high quality experience maximising their chances of gaining and sustaining longer term future employment, describing the likely various stages of involvement and support to be given.
(SC Ref:823673)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=823673
VI.4) Procedures for review
VI.4.1) Review body
Kirkcaldy Sherriff Court
Wemyssfield
Kirkcaldy
UK
VI.5) Date of dispatch of this notice
13/02/2026