Contract for City Centre Portable Toilets

Procurement reference

CCS/25/336

Procurement description

The City & County of Swansea requires the provision and removal of temporary male and female toilets in the city centre every Saturday evening, and on Sunday Bank Holiday evenings. It is essential that the successful bidder holds a Carrier Licence. The successful bidder will provide the City & County of Swansea with a Monthly literage report. The successful bidder will supply all consumables – toilet rolls and hand cleanser. The ladies toilet unit must have a foot flush, coat hook, and access to unlock from the outside. Lighting in the toilet unit is NOT required. Many events may be televised therefore the successful bidder must ensure that all portable toilet units & urinals are provided to site in a good and clean state. The toilets are to be located at the specified areas in the city as above, any changes to the locations or timings must be agreed by both parties. The successful bidder will ensure that the toilets are set up on site between 7pm and 7.30pm and removed no later than 7am the following morning.

Main category

Goods

Delivery regions

• UKL18 - Swansea

Total value (estimated, excluding VAT)

75000 GBP to 75000GBP

Contract dates (estimated)

01 July 2026, 00:00AM to 30 June 2028, 23:59PM

Extension end date (if all the extensions are used): 30 June 2029

City & County of Swansea

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 24955000 - Chemical toilets

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

75000 GBP Excluding VAT

90000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 July 2026, 00:00AM

Contract end date (estimated)

30 June 2028, 23:59PM

Extension end date (estimated)

30 June 2029, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Contract Period: 1/7/26 – 30/6/28

With an option to extend for up to a further 12 months

Participation

Award criteria

Tender submission deadline

20 March 2026, 12:00PM

Enquiry deadline

13 March 2026, 12:00PM

Submission address and any special instructions

Project ref No. 62202 & ITT Ref No. 123289 Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850Thanks

May tenders be submitted electronically?

Yes