The procurement documents are available for unrestricted and full direct access, free of charge at:
Lot No: 1
II.2.1) Title
Route Management
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier must be able to supply, implement and support a suitable Route and Transport
Planning Solution with aim to improve the contracting authorites optimisation.
The solution should be cloud based unless otherwise requested by the customer.
The solution should automatically generate a route plan, optimise travel distance, and
provide a timeframe for delivery/arrival. Within this, tasks and priorities must be amendable
whilst ‘on route’.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Driver Risk Management
II.2.2) Additional CPV code(s)
50111000
60100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier must be able to supply, implement and support a suitable Driver Risk
Management system.
The solution should be cloud based unless otherwise requested by the customer.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainablity
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Managed Stores
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Day to Day supply chain management, distribution and delivery.
• Stores management and logistics – receiving, protecting/monitoring, issuing, and
replenishing materials and planning and controlling the movement of materials.
• Product selection – evaluating and selecting the most suitable products for the stores
• Van stock: including imprest van stock plus lock boxes. Receiving, protecting/monitoring,
issuing, and replenishing materials for each van to enable employees to carry out their roles.
• Delivery to operative either to van or designated site
• Out of hours (emergency services) service – service and specific hours to be specified by
each customer at further competition stage.
• Collection of parts/stock by operatives as and when required – auditing stock
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainbility
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Fleet & Managed Workshops
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Part I: Provision of Service
Part II: Provision of Site and Services
Part III: Provision of Vehicles/Equipment
Part IV: Operatives
Part V: Provision of Ancillary and Support Services
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Managed Workshops
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Provision of Service
Provision of Site and Services
Operatives
Provision of Ancillary and Support Services
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Vehicle and Vehicle Accessory Disposal
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This category is to provide disposal services for vehicles and vehicle related accessories.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Vehicle Asset Management
II.2.2) Additional CPV code(s)
50111000
50111100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier must be able to supply, implement and support a suitable Vehicle Asset
Management System.
The solution should be cloud based unless otherwise requested by the customer.
The system must meet customer requirements, which may include:
- Driver identification
- Temperature monitoring
- Vehicle inspection services
- Compliance audits
- MOT and service preparation and planning
- Repair centre management
- Supply chain management
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Corporate Vehicle Washing
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier must be able to install a wash bay at the location requested by the Contracting
Authority.
The supplier must provide a wash bay area that includes:
- A variety of volumes and pressures
- A wash system built to the height and length as requested by the customer.
- Hot and cold temperatures
- Lance / brush options
- System servicing
- Sufficient drainage in line with government regulation
- Full compliance with site specifications and standards
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Breakdown, Roadside Assistance and Recovery Services
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier is to provide a nationwide service that includes home start and roadside recover
in the event of a breakdown. The service must be available to the contracting authority 24/7
(00:00am - 23:59pm 365 days per year).
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
PCN Management & Driving Licence Checks
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
PCN Management:
The supplier will be responsible for managing all costs associated with PCN and reducing
PCNs.
Driving Licence Checks:
The supplier should provide a system that authorises all driving licences.
The solution should be cloud based unless otherwise requested by the customer.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Vehicle Livery
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier is responsible for the supply, application and removal of vehicle livery as
determined by the contracting authority.
The supplier should be able to facilitate full and partial wraps of vinyl lettering and design on
types of fleet.
The supplier must have a consultation with the customer to understand the requirements,
volume and timescales.
Suppliers may be able to provide other types of livery, including but not limited to magnetic
(removable) livery.
The supplier must have a 3-year lifespan guarantee, unless agreed otherwise with the
contracting authority. Any flaws in livery within the guarantee period must be rectified by the
supplier where the damage isn’t at the fault of the customer.
The customer should have a single point of contact throughout the lifetime of the contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Driver Training / CPC
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
II.2.4) Description of the procurement
Training that falls within this category including (but not limited to) courses such as:
- Basic Driver Assessment – Car, Van or SUV
- Commercial Vehicles
- 4x4 Off Road
- 4x4 Off Road Refresher
- Advanced Driver Assessment
- Initial Course
- Refresher Course
- Basic Motorcyclist
- Advanced Motorcyclist
- Initial Course
- Refresher Course
- Standard Driver Assessment
- Initial Course
- Refresher Course
- Standard Motorcyclist Assessment
- Motorcycle Escort
- Initial Course
- Refresher Course
- Speed Awareness
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30%
Quality criterion: Security and Insurance
/ Weighting: 20%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2022
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this DPS will be renewed after 7 years of the commencement
date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first
decision to extend the contract period for further 2 years will be taken by the end of 4 years
and the second decision to extend the contract period for another 2 years will be taken by
the end of 5 years if applicable. This will be dependent on satisfactory completion of all
aspects of the contract to date, the current market conditions for this category and YPO’s
contracting structures. The maximum contract period will therefore be 7 years, from
01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations
and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
There is a possibility that this DPS will be renewed after 7 years of the commencement date.
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).
The first deadline for submissions (07/10/2022 at 12 noon) is only applicable to the initial
establishment/first round of the DPS. Following the initial establishment, the DPS will
remain open for any Suppliers to submit a bid at any point until the closing date of the DPS.