East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

UK

Contact person: Lesley Robertson

Telephone: +44 1563576000

E-mail: lesley.robertson@east-ayrshire.gov.uk

NUTS: UKM93

Internet address(es)

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

II.1.1) Title

Reference number: PS/25/67

II.1.2) Main CPV code

63712710

II.1.3) Type of contract

Services

II.1.4) Short description

East Ayrshire Council require to establish a Single Provider Framework Agreement for the provision of various Traffic Surveys, as and when required, at various locations throughout East and South Ayrshire.

II.1.6) Information about lots

This contract is divided into lots: No

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders are required to provide their General Yearly Turnover for the previous 3 years.

East Ayrshire Council reserve the right to review the bidders financial information including information from a credit reference agency (CreditSafe) at tender stage and for the duration of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by CreditSafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their CreditSafe scores are accurate by the due submission date.

Minimum level(s) of standards required:

The bidder confirms they already have or can commit to obtain, prior to the commencement of the Contract, the levels of insurance cover indicated below:

Professional Indemnity: 2 million GBP

Employers Liability: 10 million GBP

Public Liability: 5 million GBP

Product Liability: 5 million GBP

Motor Vehicle Insurance: To be determined by the Service Provider

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders should provide 2 examples that demonstrate experience that is relevant to this procurement exercise: Traffic Surveys.

Examples should be from within the last 3 years and be of a similar scale, scope and size to this requirement. Bidders must provide contact details of referees for each experience example. Referees may be contacted to discuss the contract and the performance of the Service Provider. Any Service Provider who fails to have performed satisfactorily in the 2 experience examples may be excluded from the tender process.

Minimum level(s) of standards required:

Bidders will be required to confirm they have the following relevant qualifications:

New Roads and Street Works Act 1991 - Street Works Operatives and Supervisor Qualifications:

Supervisors:

S1 – Monitoring of Signing, Lighting and Guarding

Operatives:

O1 – Signing, Lighting and Guarding

All certification should be provided with the tender response.

Quality Management Requirements

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

The bidder must have a documented policy regarding quality management.

Health and Safety Requirements:

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR,

The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management. Bidders that do not hold the relevant Health and Safety Accreditation BS EN 45001 (or equivalent) must download, complete and return EAC's Health and Safety Questionnaire.

Environmental Management Requirements:

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

OR

The bidder must have a regularly reviewed documented policy regarding environmental management.

III.2.2) Contract performance conditions

As per ITT documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/03/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/03/2026

Local time: 12:00

VI.4.1) Review body