Framework Agreement for the Plant Hire & Hired Haulage

Procurement reference

CCS/25/238

Procurement description

Framework for the supply and hire of plant equipment for the use on civil engineering projects. Also for the hire of haulage for moving bulk items between sites.

The lots are:

Lot 1a – Hired Plant – Supplied with Operator.

Lot 1b - Hired Plant – Supplied without Operator.

Lot 1c - Hired Haulage

Main category

Services

Delivery regions

• UKL18 - Swansea

Total value (estimated, excluding VAT)

740000 GBP to 700000GBP

Contract dates (estimated)

01 May 2026, 00:00AM to 30 April 2028, 23:59PM

Extension end date (if all the extensions are used): 30 April 2030

Is a framework being established?

Yes

City & County of Swansea

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Maximum number of suppliers

15

Award method when using the framework

With and without reopening competition

Framework operation description

Call-off Contracts will be awarded based on a 100% price, with the lowest price for each item of plant or haulage being awarded the Call-off Contract.

Due to the complexity and variation of requirements, tenders will be evaluated against the Council’s requirements using the tendered rates submitted and orders shall be placed with the tenderer submitting the lowest price in relation to a particular item. As well as the plant/haulage rate other charges will be considered, i.e. other aspects such as delivery and the supplementary rates submitted within the pricing schedule.

If the lowest priced tenderer cannot supply the required plant/haulage vehicle then the Council will request the plant/haulage from the next lowest priced tenderer and so on.

Depending on the location of works, instances may arise where it will not be cost effective for the Council to travel to various locations for the collections of plant/haulage. On these occasions the Council will take into account their cost of travelling to such various locations when evaluating the tenders.

Description

Hired Plant – Supplied with Operator. Supply and hire of plant equipment for the use on civil engineering projects

CPV classifications

• 45500000 - Hire of construction and civil engineering machinery and equipment with operator
• 77112000 - Hire of mowers or agricultural equipment with operator
• 60182000 - Hire of industrial vehicles with driver

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

400000 GBP Excluding VAT

528000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2028, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

option to extend up to 24 months

Description of how multiple lots may be awarded

Tenders may be submitted for one, several or all Lots as appropriate.

Participation

Award criteria

Description

Hired Plant – Supplied without Operator. Supply and hire of plant equipment for the use on civil engineering projects

CPV classifications

• 42000000 - Industrial machinery
• 45500000 - Hire of construction and civil engineering machinery and equipment with operator
• 77111000 - Hire of agricultural machinery with operator
• 77112000 - Hire of mowers or agricultural equipment with operator
• 60182000 - Hire of industrial vehicles with driver

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

140000 GBP Excluding VAT

168000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2028, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

option to extend up to 24 months

Description of how multiple lots may be awarded

Tenders may be submitted for one, several or all Lots as appropriate.

Participation

Award criteria

Description

Hired Haulage. Hire of haulage for moving bulk items between sites.

CPV classifications

• 60180000 - Hire of goods-transport vehicles with driver

Lot value (estimated)

160000 GBP Excluding VAT

192000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2028, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

option to extend up to 24 months

Description of how multiple lots may be awarded

Tenders may be submitted for one, several or all Lots as appropriate.

Participation

Award criteria

Tender submission deadline

24 March 2026, 00:00AM

Enquiry deadline

17 March 2026, 00:00AM

Date of award of contract

27 April 2026, 23:59PM

Submission address and any special instructions

If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123494. Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

22 February 2030, 23:59PM

Languages that may be used for submission

• Welsh
• English