Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Museums Scotland
Chambers Street
Edinburgh
EH1 1JF
UK
Contact person: Sarah Teale
E-mail: s.teale@nms.ac.uk
NUTS: UKM
Internet address(es)
Main address: http://www.nms.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00423
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Roman Scotland: Life on the Edge of Empire Exhibition Fit-out
II.1.2) Main CPV code
92521100
II.1.3) Type of contract
Services
II.1.4) Short description
National Museums Scotland wishes to engage a Principal Contractor for design development, fit-out and de-install for the Roman Scotland: Life on the Edge of Empire exhibition.
II.1.5) Estimated total value
Value excluding VAT:
145 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92521100
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
National Museum of Scotland, Edinburgh
II.2.4) Description of the procurement
National Museums Scotland (the Client) wishes to engage a suitably qualified Principal Contractor to supply and install the build and graphics for the exhibition Roman Scotland: Life on the Edge of Empire Exhibition which will be shown in Special Exhibitions Gallery 1 from the 14 November 2026 until the 18 April 2027 at the National Museum of Scotland, Chambers Street, Edinburgh.
The contract will be delivered in three phases as follows:
Phase 1 - Design Development
Phase 2 - Exhibition Fit-out (including production drawings and information, setting out, wall preparation and gallery painting, installation of wall system, joinery, setwork structures, AV housings, AV screens, bespoke display cases, display case interiors, graphics and electrical and AV installation)
Phase 3 - Exhibition Take-down
II.2.5) Award criteria
Criteria below:
Quality criterion: Design Development
/ Weighting: 10
Quality criterion: Experience
/ Weighting: 10
Quality criterion: Project Delivery
/ Weighting: 10
Quality criterion: Production Quality
/ Weighting: 10
Quality criterion: Demonstrable Evidence of Similar Work
/ Weighting: 10
Quality criterion: Sustainability
/ Weighting: 20
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
145 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
13/04/2026
End:
30/04/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A site visit is available for tenderers to attend at the National Museum of Scotland, Edinburgh, 09:00 – 10:00 on Tuesday 10 March 2026.
Tenderers are also able to attend a virtual Q&A session via Microsoft Teams between 14.00 and 15.00 on Tuesday 10 March 2026.
Maximum of two representatives per company may attend. Attendance must be confirmed in advance, see Schedule 1 for further details.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not applicable
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to tender documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/03/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
23/03/2026
Local time: 12:00
Place:
National Museums Scotland, Chambers Street, Edinburgh
Information about authorised persons and opening procedure:
Exhibitions and Displays Officer to open submissions received to electronic inbox
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=824467.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:824467)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=824467
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
26/02/2026