250236 - Maintenance Services for Fire Alarm and Emergency Voice Communication Systems

Procurement reference

250236

Procurement description

This contract is for the provision of planned preventative maintenance and reactive maintenance for fire alarm systems, and emergency voice communication systems to Queen’s University Belfast (Queen’s).

The Supplier must ensure that all work in relation to all domestic / non-domestic fire alarm and detection systems, ancillary equipment (VESDA, hold open devices, access control, etc), and emergency voice communication systems is carried out in accordance with the current and relevant BS 5839 and manufacturer's instructions.

As a minimum, the Supplier must hold Gent System integrator status for the design, installation, commissioning, servicing and maintenance of Gent Fire Alarm products. This status must be maintained by the Supplier throughout the contract period.

Main category

Services

Delivery regions

• UKN - Northern Ireland

Total value (estimated, excluding VAT)

1875000 GBP to 1875000GBP

Contract dates (estimated)

01 June 2026, 00:00AM to 31 May 2029, 23:59PM

Extension end date (if all the extensions are used): 31 May 2031

Queen's University Belfast

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

CPV classifications

• 31625200 - Fire-alarm systems
• 45312100 - Fire-alarm system installation work
• 50000000 - Repair and maintenance services

Delivery regions

• UKN - Northern Ireland

Lot value (estimated)

1875000 AED Excluding VAT

2250000 AED Including VAT

Contract start date (estimated)

01 June 2026, 00:00AM

Contract end date (estimated)

31 May 2029, 23:59PM

Extension end date (estimated)

31 May 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Contract shall be for 3 years with the option to extend by up to a further 24 months

Award criteria

Payment terms

Invoices should be emailed directly to Queen’s Accounts Payable Office at p2pinvoices@qub.ac.uk quoting the relevant University Purchase Order number, University Works’ Request number (Planon), detail of the works / location and cost broken down into labour and materials. Invoices submitted which do not meet the above criteria will be returned to the Supplier for amendment.

Description of risks to contract performance

Gent has discontinued its support for some legacy fire alarm devices. As a result, during the contract period, faulty units may no longer be repairable and may need to be replaced with new devices and fire alarm control panels / field devices upgraded, which would normally have been retained.