CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The Sheffield College: Various Centres.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The College intends to enter into a contract with an appropriately qualified and experienced Contractor to undertake a contract for planned, preventative and reactive maintenance on mechanical and electrical plant and equipment assets for a multi-campus Further Education College. The College estate will vary over time but currently comprises buildings of 60 500 m2 over 4 principal buildings and 3 subsidiary centres built at various times from 1966 to 2010.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Any deposits and guarantees which may be required will be stated in the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Firm price contract with interim payments as described in NEC3 — Term Service Short Contract.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The contract will be placed with a single, but not necessarily sole, consultant to provide both Planned/Preventative and Reactive Maintenance Services to the College's M&E assets. The Contractor may engage sub-contractors as required on ‘domestic’ contracts providing that the Contracting Authority/Employer's prior approval has been obtained and the Main Contractor indemnifies the Contracting Authority/Employers against the actions of his sub-contractors.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Any applicable terms, conditions, specifications, costing information and specific College policies and requirements will be stated in the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

To enable the College to consider applications for inclusion on a Restricted Tender ‘short list’ interested Applicants are invited to supply information on the following topics:

Generic Short-Listing Questions noting maximum attributable scores.

Contractor background:

G1 Address of office from where the project will be managed and carried out.

— What are expected travel times from there to Sheffield? (25 points),

— What would be the expected travel times for your labour force? (25 points).

G2 Proportion of Project Work carried out ‘In-House’ or by ‘Sub-Contractors’ (20 points).

G3 What is your primary business function in terms of contract works? (20 points).

G4 A financial statement that includes a reference from the applicant's bankers and gives a synopsis of the applicant's trading accounts over the past 3 years. (25 points).

G5 What is your current turnover from works of this (state particular work type) nature? (25 points).

G6 A technical statement that details similar and relevant contracts undertaken by the Applicant which are in progress or have been completed over the past 5 years and includes references and contactable referees from employers/clients (25 points).

Project focus:

G7 Details of membership of professional and trade associations, general qualifications of directors and senior managers (20 points).

G8 A description of the applicant's proposed team structure showing how this responds to the Scope of Works and how it would relate to the rest of the applicant's organisation, how the team will be staffed and resourced and details of the applicant's information technology and other technical, legal and research and development facilities. (25 points).

G9 Are your management procedures and reporting systems flexible enough to integrate with our requirements and public sector style reporting needs and how would you demonstrate this? (25 points).

G10 What resources do you have available in order to maintain up to date information for the changing standards for this type of work? (25 pts).

G11 How do you currently measure your performance with this type of work? (25 points).

G12 Outline provisions you have in place for flexibility in staffing levels? (20 points).

G13 Are you familiar with the NEC 3 family of contracts — and can you give examples of previous use? (25 points).

Added value?:

G14 Innovation and Accessibility:

— IT resources — experience and use of Autocad (10 points):

• Use of Web-portals (10 points),

• Interconnectivity with Softsols Agility Work Order Systems (10 points),

• Updating data, staff expertise — hourly rates to buy in support (5 points).

— Manage, monitor and control costs (5 points).

G15 Details of the applicant's Environmental policy (25 points).

G16 Details of the applicant's Health and Safety policy including notes of actions that have been taken against the applicant in the past 3 years. (25 points).

G17 Provide details of applicants HR statements and policies:

— Confirmation statement that he is an ‘Equal Opportunity Employer’ (10 points),

— Equality and Diversity policies (10 points),

— Safeguarding policies in respect of children and vulnerable young adults (5 points),

— Applicant's methodology regarding DBS checks for in-house staff and operatives and for managing sub-contractors on site and statement detailing the percentage of your current staff that are DBS registered? (5 points).

G18 What is your policy for the engagement of a local labour force in relation to this type of work? (25 points).

G19 What is your policy on apprenticeships for young people in relation to this type of work? (25 points).

Maximum attributable points 500.

Applicant Score: % out of 500.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Refer to 111.2.1 above.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Project Number: 0255

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Stages Alcatel Standstill Period Action Plan:

Day 0: Start — Notify ‘Interested Contractors’ and Tenderers of decision and intention to award contract;

Day 1: Contract Award Notice published;

Day 2: Tenderers to request additional de-briefing (phone, fax, e-mail) before end of day;

Day 3:

Day 4:

Day 5:

Day 6:

Day 7: College must complete additional de-briefing by end of day;

Day 8:

Day 9:

Day 10: End of Alcatel Standstill period;

Finish: Contract to be concluded if no legal challenge.

Notes:

Note 1: Re — Day 7: If there is a delay in completing the requested de-briefings, the end-date of the standstill period will be extended to ensure 3 working days between the last de-brief and the end of the standstill period which will be a working day.

Note 2: Re — Day 10: The end of the standstill period will not fall on a public holiday or at a weekend.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice