CONTRACT NOTICE – OFFICIAL JOURNAL
|
Section I: Contracting Authority
|
I.1)
|
Name, Address and Contact Point(s)
|
|
Origin Housing Ltd |
St Richards House, 110 Eversholt St |
London |
NW1 1BS |
UK |
via email only
Karen Perry |
|
fin003@originhousing.org.uk |
+44 2072099223 |
|
|
|
|
|
|
|
|
|
|
I.2)
|
Type of contracting Authority and Main Activity or Activities
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Yes Origin Housing 2 Ltd
|
Section II: Object of the Contract
|
II.1)
|
Description
|
II.1.1)
|
Title attributed to the contract by the contracting authorityFinancial Operations/Payment Collections Provider. |
II.1.2(a))
|
Type of works contract
|
II.1.2(b))
|
Type of supplies contract
|
II.1.2(c))
|
Type of service contract9 |
II.1.2)
|
Main site or location of works, place of delivery or performance
UKJ |
II.1.3)
|
This notice involves
|
|
|
|
|
|
|
II.1.4)
|
Information on framework agreement (if applicable)
|
|
|
|
|
|
Number of participants to the framework agreement envisaged
|
|
Duration of the framework agreement
|
|
Justification for a framework agreement the duration of which exceeds four years
|
|
Estimated total value of purchases for the entire duration of the framework agreement
|
|
Frequency and value of the contracts to be awarded |
II.1.5)
|
Short description of the contract or purchase(s)
Origin Housing Association Ltd is looking for 1 or 2 companies to provide financial services and/or payment collection services.
Financial Operations Services.
Lot 1 is for a company who has the capacity to process large volume of financial transactions and able to reconcile complex control accounts. Transactions to be processed include but not limited to; payment to our suppliers, receipts from our customers for housing rent, service charges and support services.
Payment Collection Provision.
Lot 2 is for a company who can provide a fully managed payment collection service allowing our customers to pay all charges for the services we provide using varied and convenient payment methods.
|
II.1.6)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
66170000 |
|
|
|
|
|
II.1.7)
|
Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
|
Division into lots Yes
|
|
|
|
|
|
|
II.1.9)
|
Will variants be accepted
No |
II.2)
|
Quantity or Scope of the Contract
|
II.2.1)
|
Total quantity or scopeThis contract is being offered in 2 lots. Bidders can apply for either lot or both. |
|
800 0001 100 000 GBP |
II.2.2)
|
OptionsThe contracts are initially for 3 years with the potential to extend by another 2 years with break clauses at 3, 6, and 12 months, thereafter annually. |
|
Provisional timetable for recourse to these options
|
|
Number of possible renewals
|
|
In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
|
II.3)
|
Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
|
III.1)
|
Conditions Relating to the Contract
|
III.1.1)
|
Deposits and guarantees required
|
III.1.2)
|
Main Terms of financing and payment and/or reference to the relevant provisions
Payments will be made on a monthly basis by BACs transfer, upon completion of an approved invoice. Payments for additional works will be paid once an invoice has been submitted and approved by the Contract Manager.
|
III.1.3)
|
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
|
III.1.4)
|
Other particular conditions to which the performance of the contract is subject
|
III.2)
|
Conditions for Participation
|
III.2.1)
|
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
If any of your organisation, or any of your organisation's directors (or partners), or anyone in an equivalent position e.g. any other senior managers who hold powers of representation, decision or control, have any convictions relating to any of the offences listed under regulation 23(1), of the Public Contracts Regulations 2006 you will not be able to apply for this contract.
|
III.2.2)
|
Economic and financial capacity
We will run 2 financial checks, 1 with Credit Safe and 1 with Company Watch. If you fail either of the checks you can deal direct with the companies to improve your rating and a second check will be run. This must be done within 10 days of receiving the original notice letter.
Credit Safe.
All companies must reach ‘Moderate Risk’ to progress to the next stage. Any company not reaching this level will be excluded from taking any further part.
Company Watch.
All companies must achieve a Health score of 40 with an upward trend to progress to the next level. Any company not reaching this level will be excluded from taking any further part.
You will be notified in writing of your score and given the opportunity to improve your rating within 10 days by dealing directly with Dun and Bradstreet and Company Watch.
We strongly advise you to consider checking your rating before the submission date, to give your company a chance to address any issues before you are excluded from the tender process for failing to reach the required standard.
|
III.2.3)
|
Technical capacity
This information will be included in the PQQ.
|
III.2.4)
|
Reserved contracts
|
|
|
|
|
III.3)
|
Conditions Specific to Service Contracts
|
III.3.1)
|
Is provision of the service reserved to a specific profession? No |
III.3.2)
|
Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
|
IV.1)
|
Type of Procedure
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Justification for the choice of accelerated procedure
|
IV.1.1)
|
Have candidates already been selected? No |
IV.1.2)
|
Limitations on the number of operators who will be invited to tender or to participate510 |
|
Objective criteria for choosing the limited number of candidates
Quality Evaluation.
The final stage is the evaluation of the submission to determine if the company can provide the services to the standard we require. Each quality question will be scored out of 0-5, with the breakdown of the scores below:
Score:
Quality Questions:
0 No answer provided. Company excluded from taking any further part.
1 Very weak answer, with the Tenderer failing to demonstrate an understanding of Origins requirements and providing little or no evidence of how the Tenderer will meet them.
2 Weak answer with limited demonstration of understanding Origins requirements and very limited evidence of how the Tenderer will meet them.
3 Satisfactory answer demonstrating some understanding of Origins requirements and some evidence of how the Tenderer will meet them.
4 Good answer demonstrating a good understanding of Origins requirements and good evidence of how the Tenderer will meet them.
5 Excellent answer demonstrating an excellent understanding of Origins requirements and excellent evidence of how the Tenderer will meet them.
Where you have been asked to provide a copy of a policy and or procedure the scoring will reflect the content and how comprehensive it is. We require a copy of the actual working documents in order to determine the quality aspect. These policies and or procedures will be evaluated by a professional in these fields which is why a statement is not acceptable as it provides nothing to evaluate. Each submitted policy/procedure question will be scored out of 0-5, with the breakdown of the scores below:
Score:
Policy and Procedure Requests:
0 No answer or a Statement provided. Company excluded from taking any further part.
1 Very weak answer, with their policy/procedure failing to demonstrate any understanding of the requirements needed to cover any aspects of the policy/procedure subject matter.
2 Limited answer, with their policy/procedure failing to demonstrate a basic understanding of the requirements needed to cover all aspects of the policy/procedure subject matter.
3 Satisfactory answer, with their policy/procedure demonstrating some understanding of the requirements needed to cover all aspects of the policy/procedure subject matter.
4 Good answer, with their policy/procedure demonstrating a good overall understanding of the requirements needed to cover all aspects of the policy/procedure subject matter.
5 Excellent answer, with their policy/procedure demonstrating a high level of understanding of the requirements needed to cover all aspects of the policy/procedure subject matter.
Any company not able to provide the services we require will be excluded from taking any further part. All excluded parties will be notified in writing stating the reasons why they have failed to go through to the tender stage.
If you have any questions these must be in writing either in a letter or via the designated tender e-mail address: fin003@originhousing.org.uk
No other form of communication is permitted. This is to protect all participants from accusations of collusion following unrecorded conversations, either in person or on the phone. Failure to abide by this condition will result in your company being excluded from taking any further part in the process.
Please read through the documents and answer all questions that apply to your company. If you are unable to provide an answer, explain why and if the question does not apply to your company please answer N/A and also explain why.
NB. Failure to accurately disclose information which later is identified to be inaccurate or false, will lead to automatic disqualification from further evaluation in relation to any aspect of the tender process.
|
IV.1.3)
|
Reduction of the number of operators during the negotiation or dialogue
|
|
|
IV.2)
|
Award Criteria
|
|
No
|
|
|
|
Yes
|
|
No
|
IV.2.2)
|
An electronic auction will be used No
|
IV.3 Administrative Information
|
IV.3.1)
|
Reference number attributed to the notice by the contracting authority
FIN003
|
IV.3.2)
|
Previous publication(s) concerning the same contract
|
|
|
|
Other previous publications2014/S 208-368879 8-12-2014 |
IV.3.3)
|
Conditions for obtaining specifications and additional documents 10-02-2015
05:00
|
IV.3.4)
|
Time-limit for receipt of tenders or requests to participate 17-02-2015
12:00 |
IV.3.5)
|
Date of dispatch of invitations to tender or to participate to selected candidates 10-3-2015
|
IV.3.6)
|
Language or languages in which tenders or requests to participate can be drawn up
|
IV.3.7)
|
Minimum time frame during which the tenderer must maintain the tender
|
IV.3.8)
|
Conditions for opening tenders
|
|
In line with our Standing Orders the persons present will be the Company Secretary, the tender owner and a witness drawn from the Senior Management Team.
|
|
23-2-2015
0:00 St Richards House, 110 Eversholt St. NW1 1BS.
|
Section VI: Other Information
|
VI.1)
|
Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
|
VI.2)
|
Does the contract relate to a Project/Programme financed by Community Funds? No
|
VI.3)
|
Additional Information
Be advised the contact e-mail address is fin 0 0 3. Be careful when using the e-mail address that you don't use letters instead of numbers.
|
VI.4)
|
Procedures for appeal
|
VI.4.1)
|
Body responsible for appeal procedures
|
|
|
|
|
|
|
|
|
|
|
Body responsible for mediation procedures
|
|
|
|
|
|
|
|
|
|
VI.4.2)
|
Lodging of appeals
|
VI.4.3)
|
Service from which information about the lodging of appeals may be obtained
|
|
|
|
|
|
|
|
|
|
VI.5)
|
Dispatch date of this Notice 12-01-2015 |
|
ANNEX B
Information About Lots
|
1
Financial Operations Services |
1)
|
Short Description
Lot 1 is for a company who has the capacity to process large volume of financial transactions and able to reconcile complex control accounts. Transactions to be processed include but not limited to; payment to our suppliers, receipts from our customers for housing rent, service charges and support services.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
66172000 |
|
|
|
|
|
3)
|
Quantity or scope
600 000800 000
GBP.
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
2
Payment Collections Provider |
1)
|
Short Description
Lot 2 is for a company who can provide a fully managed payment collection service allowing our customers to pay all charges for the services we provide using varied and convenient payment methods.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
66172000 |
|
|
|
|
|
3)
|
Quantity or scope
500 000600 000
GBP.
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
|