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Summary

OCID:
Published by:: NHS Brighton and Hove CCG
Authority ID:: AA24204
Publication date:: 24 January 2015
Deadline date:: 13 March 2015
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Provision of a Referral Management Service.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: NHS Brighton and Hove Clinical Commissioning Group
Postal Address: Level 3, Lanchester House, Trafalgar Place
Town: Brighton	Postal Code: BN1 4FU	Country: UK
For the attention of: Andrew Elliott	Telephone: +44 1273403629
E-Mail: aelliott1@nhs.net	Fax:
General Address of the contracting authority (URL) http://www.brightonandhoveccg.nhs.uk/ Address of the Buyers Profile (URL) https://in-tendhost.co.uk/soepscommissioning/ Electronic access to information https://in-tendhost.co.uk/soepscommissioning/ Electronic submission of tenders and requests to participate https://in-tendhost.co.uk/soepscommissioning/

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Referral Management Service (Ref 14.198).

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 25

II.1.2)

Main site or location of works, place of delivery or performance

Brighton and Hove.

NUTS Code UKJ21

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Provision of a Referral Management Service.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	85100000
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

NHS Brighton and Hove CCG covers a population of 290 000 within which there are 46 GP practices. A RMS has been in place since May 2008. During 2013/14, the CCG has procured a new Integrated Musculoskeletal (MSK)service and the referral management element of this service has transferred to the new provider under their MSK contract. The CCG is also in the process of procuring an Integrated Dermatology Service and whilst the full referral management element of this service will sit with the new provider from 1.4.2015, the CCG would like to include the ‘pass through' of these referrals in the new RMS contract to keep focus on a single point of access for clinicians.

Through a formal engagement process, the CCG has consulted with primary care practices and reviewed patient feedback on the current RMS model and requirements for future delivery of an effective RMS that continues to improve the quality and consistency of referrals.

The key drivers for the development of this service are to provide a local, sustainable and cost effective service that enables the continued provision of high quality and consistent referrals and meets the following national priorities:

— Delivery of best clinical practice;

— Delivery of evidence based and clinically managed care pathways;

— Improved patient experience;

— Provision of appropriate care outside of secondary care;

— Providing care closer to home (where appropriate);

— Management of care in the most appropriate clinical setting;

— Maintenance of the offer of patient choice of consultant-led secondary care.

The preferred model for NHS Brighton and Hove CCG is 1 that manages the referral process through a single point of access for those services designated as within the remit of RMS service; supports and delivers the continued development of local, evidence based pathways; provides effective and appropriate clinical triage; delivers an improvement in the consistency and quality of referrals; supports the patients constitutional right to choice; reduces inequalities of referral process across the city; and provides real-time feedback, support and learning to referrers.

Duration: 3 years with an option to extend for a maximum of 2 further years.

Value: 500 000 GBP per annum i.e. 1 500 000 GBP over the 3 years.

The Commissioner invites interested Providers to respond to the formal tender document;

NHS Brighton and Hove Clinical Commissioning Group is operating an electronic procurement process.

For further information about the service and the procurement process, interested parties are directed to the service Information and tender documents that are available at the following link

https://in-tendhost.co.uk/soepscommissioning

Bidders must note that the deadline for submitting a completed response is 12:00 hrs (midday) on Friday 13.3.2015. All correspondence will be dealt with solely through this website.

This procurement is being advertised on the following websites:

www.gov.uk/contracts-finder

www.brightonandhoveccg.nhs.uk and

http://ted.europa.eu

An electronic procurement process is being used for this procurement. Interested parties wishing to participate must register their details on the IN-tend eTender system website (https://in-tendhost.co.uk/soepscommissioning) to gain access to further information and obtain the tender documents to be completed and returned for consideration. All correspondence will be dealt with solely through this website. Prospective Providers are required to follow the instructions below and to obtain further documentation using the electronic process. Suppliers Instructions of how to express interest and participate in this Tender:

1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: https://in-tendhost.co.uk/soepscommissioning and click the link to register.

— Read and accept the terms and conditions and lick ‘Continue'.

— Enter your correct business and user details.

— Note the username you chose and click ‘Save' when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender:

— Login to the portal with the username/password.

— Click the ‘Tenders' link and then select ‘Current'. (These are Pre- Qualification Questionnaires or Invitations to Tender open to any registered supplier).

— Click on the relevant PQQ/ITT to access the content.

— Click the ‘Express Interest' button at the bottom of the page.

— This will move the PQQ/ITT into your ‘My Tenders' page. (This is a secure area reserved for your projects only).

— You can now access any attachments.

— You can now use the ‘Clarifications' function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Publish Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

II.2.2)

Options

The contract will last for a period of 3 years with option to extend for a maximum of 2 further years.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Period in month/s: 36(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

14.198

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 12-03-2015 12:00

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

13-03-2015 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Please refer to the tender documents held on the e-tendering system at https://in-tendhost.co.uk/soepscommissioning for further information.

This is a voluntary notice, as these are ‘Part B' services. Although the CCGs are following a procedure which is akin to the restricted procedure, the use of a voluntary Contract Notice and of terminology which reflects the restricted procedure does not indicate that the CCGs accept that they are bound by the provisions of the Public Contracts Regulations 2006 (as amended) and/or the Public Procurement Directive (2004/18/EC) save for the provisions of the Regulations and the Directive which apply to Part B services.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

20-01-2015

SF 22

Coding

Commodity categories

ID	Title	Parent category
85100000	Health services	Health and social work services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: aelliott1@nhs.net
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Referral Management Service (Ref 14.198).

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

Section IV: Procedure

IV.1)

Type of Procedure

Justification for the choice of accelerated procedure

IV.1.1)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: