CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Northern Housing Consortium Ltd |
Webster's Ropery |
Sunderland |
SR4 6DJ |
UK |
Delta Esourcing Portal
Robert Mooney |
+44 1915661000 |
robert.mooney@northern-consortium.org.uk |
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www.northern-consortium.org.uk
www.delta-esourcing.com
www.delta-esourcing.com
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I.2)
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Type of contracting Authority and Main Activity or Activities
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central purchasing organisation |
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Yes NHC Member
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityFramework Agreement for Heating Systems. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement48 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement250 000 000GBP |
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Repair and maintenance services. Gas appliance maintenance services. Repair and maintenance services of central heating. Gas-fitting installation work. Boiler installation work. Repair and maintenance services of boilers. The scope of this Framework Agreement is for services surrounding domestic and commercial heating systems (Gas, Electric, LPG, Solid Fuel, Oil & new technology installations such as Solar Heating and Air and Ground Source pumps, as applicable to client stock. The works and services shall fall into 6 separate Framework ‘Lots’. Suppliers are invited to apply for 1 or more Lots. Contracts will be let via through the Framework Agreement through the means of Further Competitions. Member Organisations will consider the strategic direction and operational requirements of the organisation and decide which Lots are most appropriate for the Further Competition.
Lot 1: Servicing, Maintenance, Repair, Refurbishment and necessary ad-hoc replacements for Domestic Heating Systems.
Lot 2: Installations of Domestic Heating Systems via capital investment scheme(s).
Lot 3: Consultancy and Auditing Services in relation to Domestic Heating Systems.
Lot 4: Servicing, Maintenance, Repair, Refurbishment and necessary ad-hoc replacements for Commercial Heating Systems only.
Lot 5: Installation of Commercial Heating Systems via capital investment scheme(s).
Lot 6: Consultancy and Quality Audits in relation to Commercial Heating Systems.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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50000000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe spend value through the current framework is £11,500,000. p.a. therefore we anticipate that the minimum spend through this framework could be c. 46 000 000 GBP.
— The anticipated maximum spend through this framework assumes all members (and an allowance for future members) will utilise the framework. Therefore, the framework threshold is 250 000 000 GBP.
— Turnover requirement for each Lot is based on the lowest contract value through the current framework / anticipated contract value and is therefore as follows:
o Lot 1 = 100 000 GBP.
o Lot 2 = 100 000 GBP.
o Lot 3 = 30 000 GBP.
o Lot 4 = 100 000 GBP.
o Lot 5 = 100 000 GBP.
o Lot 6 = 30 000 GBP. |
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250 000 000
GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion48 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Membership of NHC required on an annual basis, this is currently 262,50 GBP (subject to discretionary increase).
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
— Turnover requirement for each Lot is based on the lowest contract value through the current framework / anticipated contract value and is therefore as follows:
o Lot 1 = 100 000 GBP.
o Lot 2 = 100 000 GBP.
o Lot 3 = 30 000 GBP.
o Lot 4 = 100 000 GBP.
o Lot 5 = 100 000 GBP.
o Lot 6 = 30 000 GBP.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
NHC specific Framework Agreement and subsequent Supply Agreement at call off — please see ITT documentation.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
As per framework specification, including KPI's for each Lot.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
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III.2.2)
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Economic and financial capacity
(a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Financial assessment criteria are determined by the Consortium as appropriate for the specific framework opportunity presented and assessed as a combined understanding of financial health rather than for each criteria, such as turnover, in isolation. The Consortium will seek to understand the financial stability of the organisation from the information provided and the Consortium's review will incorporate understanding of the organisation's turnover, operating profit, cash flow, business operations, historical data, track record, corporate structure, governance, any group financial position and credit rating. Where the Consortium views, from the consolidated information that there are significant financial or operating risks or inconsistencies in the financial information provided this will likely constitute a fail. Parent company guarantees may be requested if appropriate.
Turnover requirement for each Lot is based on the lowest contract value through the current framework / anticipated contract value and is therefore as follows:
o Lot 1 = 100 000 GBP.
o Lot 2 = 100 000 GBP.
o Lot 3 = 30 000 GBP.
o Lot 4 = 100 000 GBP.
o Lot 5 = 100 000 GBP.
o Lot 6 = 30 000 GBP.
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III.2.3)
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Technical capacity
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards
As per specification and ITT documentation.
As per specification and ITT documentation.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? Yes
Gas safe registration required. |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Quality |
60 |
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Price |
40 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
PROC062
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 15-02-2016
17:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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16-2-2016
9:00
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Northern Housing Consortium is a not for distributed profit, Membership Organisation providing policy representation and information as well as procurement and practice services to improve efficiencies to its Members.
NHC are establishing a framework on behalf of our membership. Please see http://www.northern-consortium.org.uk/membership/our-members/ for a list of eligible members.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Repair-and-maintenance-services./GAPHE94X8R
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/GAPHE94X8R
GO Reference: GO-2016115-PRO-7584044.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Northern Housing Consortium Ltd |
Webster's Ropery |
Sunderland |
SR4 6DJ |
UK |
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+44 1915661000 |
www.northern-consortium.org.uk |
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Body responsible for mediation procedures
Northern Housing Consortium Ltd |
Webster's Ropery |
Sunderland |
SR4 6DJ |
UK |
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+44 1915661000 |
www.northern-consortium.org.uk |
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VI.4.2)
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Lodging of appeals
Please contact NHC via the Delta system for all communications regarding this procurement exercise.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
Northern Housing Consortium Ltd |
Webster's Ropery |
Sunderland |
SR4 6DJ |
UK |
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+44 1915661000 |
www.northern-consortium.org.uk |
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VI.5)
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Dispatch date of this Notice 15-01-2016 |
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ANNEX B
Information About Lots
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| 1
Lot 1: Servicing, Maintenance, Repair, Refurbishment and necessary ad-hoc replacements for Domestic Heating Systems |
1)
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Short Description
Lot 1 is concerned with the servicing, testing, commissioning and maintenance services AND refurbishment, replacement for domestic heating systems. Heating systems will include: gas, solid fuel, electric and oil appliances and new technologies.
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2)
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Common Procurement Vocabulary (CPV)
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50000000 |
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3)
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Quantity or scope
Members of the NHC accessing the framework will have varying requirements, sizes of contracts and contract values. Members of the NHC range from small Housing Associations to Large scale Local Authorities.
110 000 000
GBP.
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4)
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Indication about different contract dates 1-4-2016 31-3-2020 |
5)
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Additional Information about lots
Bidders are invited to apply for one or more lots. Please see lot specific questions within ITT documentation.
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ANNEX B
Information About Lots
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Lot 2: Installations of Domestic Heating Systems via capital investment scheme(s) |
1)
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Short Description
Lot 2 is concerned with capital investment scheme(s) for the installation of domestic heating systems into single and/or multiple properties. Lot 2 provides for both existing and new build developments as required. Heating systems will include: gas, solid fuel, electric or oil appliances and new technologies.
Lot 2 is the only Lot that can be used by Members to assist with their Capital Investment programmes where they are looking at installing new systems into their building stock.
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2)
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Common Procurement Vocabulary (CPV)
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45331110 |
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3)
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Quantity or scope
Members of the NHC accessing the framework will have varying requirements, sizes of contracts and contract values. Members of the NHC range from small Housing Associations to Large scale Local Authorities.
110 000 000
GBP.
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4)
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Indication about different contract dates 1-4-2016 31-3-2020 |
5)
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Additional Information about lots
Bidders are invited to apply for one or more lots. Please see lot specific questions within ITT documentation.
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ANNEX B
Information About Lots
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Lot 3: Consultancy and Auditing Services in relation to Domestic Heating Systems |
1)
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Short Description
Lot 3 is concerned with work in progress and post work validation and/or quality audits. Lot 3 is also concerned with Technical and/or Health and Safety training and advice to Landlords and potentially Tenants.
Supply Partner(s) in Lot 3 Consultancy and Quality Audits shall provide a range of consultancy services to Member Organisations related to management of programmes of work associated with producing Landlords Gas Safety Records (LGSRs) for their properties. These services are intended to assist Member Organisations in complying with all current regulations, control risk, maintain industry standards and provide professional expertise.
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2)
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Common Procurement Vocabulary (CPV)
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50000000 |
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3)
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Quantity or scope
Members of the NHC accessing the framework will have varying requirements, sizes of contracts and contract values. Members of the NHC range from small Housing Associations to Large scale Local Authorities.
11 000 000
GBP.
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4)
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Indication about different contract dates 1-4-2016 31-3-2020 |
5)
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Additional Information about lots
Bidders are invited to apply for one or more lots. Please see lot specific questions within ITT documentation.
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ANNEX B
Information About Lots
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Lot 4: Servicing, Maintenance, Repair, Refurbishment and necessary ad-hoc replacements for Commercial Heating Systems only |
1)
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Short Description
Lot 4 is concerned with the installation, refurbishment, servicing, testing, commissioning and maintenance services for commercial gas heating systems.
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2)
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Common Procurement Vocabulary (CPV)
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50000000 |
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3)
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Quantity or scope
Members of the NHC accessing the framework will have varying requirements, sizes of contracts and contract values. Members of the NHC range from small Housing Associations to Large scale Local Authorities.
110 000 000
GBP.
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4)
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Indication about different contract dates 1-4-2016 31-3-2020 |
5)
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Additional Information about lots
Bidders are invited to apply for one or more lots. Please see lot specific questions within ITT documentation.
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ANNEX B
Information About Lots
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Lot 5: Installation of Commercial Heating Systems via capital investment scheme(s) |
1)
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Short Description
Lot 5 is concerned with capital investment scheme(s) for the installation of commercial heating systems into single and/or multiple properties. Lot 5 provides for both existing and new build developments as required. Heating systems will include: gas, solid fuel, electric or oil appliances and new technologies.
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2)
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Common Procurement Vocabulary (CPV)
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45331110 |
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3)
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Quantity or scope
Members of the NHC accessing the framework will have varying requirements, sizes of contracts and contract values. Members of the NHC range from small Housing Associations to Large scale Local Authorities.
110 000 000
GBP.
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4)
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Indication about different contract dates 1-4-2016 31-3-2020 |
5)
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Additional Information about lots
Bidders are invited to apply for one or more lots. Please see lot specific questions within ITT documentation.
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ANNEX B
Information About Lots
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Lot 6: Consultancy and Quality Audits in relation to Commercial Heating Systems |
1)
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Short Description
Lot 6 is concerned with work in progress and post work validation and/or quality audits. Lot 6 is also concerned with Technical and/or Health and Safety training and advice to Landlords and potentially Tenants.
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2)
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Common Procurement Vocabulary (CPV)
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45331110 |
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3)
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Quantity or scope
Members of the NHC accessing the framework will have varying requirements, sizes of contracts and contract values. Members of the NHC range from small Housing Associations to Large scale Local Authorities.
11 000 000
GBP.
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4)
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Indication about different contract dates 1-4-2016 31-3-2020 |
5)
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Additional Information about lots
Bidders are invited to apply for one or more lots. Please see lot specific questions within ITT documentation.
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