CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Cleaning Contract (April 2016 — 2021 with a 2 year extension option).

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

The Council's current cleaning contract expires at midnight on 31.3.2016 and will be superseded by the contract awarded to the successful bidder identified through this tendering exercise.

The specification detailed herein sets out the general level of service to be provided by the successful bidder (‘the Service Provider’), in regard to its Corporate Cleaning Service. The contract will be managed and monitored by the Authority's' Authorised Representative (‘the AAR’). The Service Provider will provide a single point of contact for all day-to-day operational issues referred to as the Service Providers Authorised Representative (‘the SPAR’)

B. Scope Of Services.

The Council's requirement is that the present diverse cleaning arrangements are incorporated into one corporate wide contract under this common specification with all services managed by a single Service Provider.

The specified work will be carried out (in total) by the managing Service Provider who can denote named and approved sub-contractors for specific cleaning elements.

The Council will have a single point of contact with the managing Service Provider for ALL services provided under this new contract.

Scope of the Service Required:

—

Housing Establishments: (sixty-three separate sheltered & non-sheltered places of multiple occupancy — three of these are provisional only).

—

Ferneham Hall: (toilets, offices and associated rooms).

—

Council Depot: (toilets, offices and associated rooms).

—

Public Conveniences: (15 in total).

—

Street Operatives Rest Rooms (2 in total).

—

Pavilions: (seven in total) plus a Cemetery Chapel.

—

Car Parks: (toilets, offices and associated rooms along with lifts, stairwells, lobbies and ticket machines).

—

Town Centre Shopping Area: (specialist street washing and gum removal).

—

Public Notice Boards ( forty three in total).

—

Welcome Notice Boards to outdoor recreation sites. ( 19 in total).

—

Civic Offices (window cleaning and other duties).

—

Various Sites: (ad-hoc requirement for single clean-up operations by other council departments e.g. Environmental Health or Housing).

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

DN16445

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

Contract term Starts 1.4.2016.Term 5 (five) years plus extension option of 2 further years.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice