Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Beaufort Primary School
Hampshire Road
Derby
DE21 6BT
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF11
Internet address(es)
Main address: http://www.beaufort.derby.sch.uk
I.1) Name and addresses
Derwent Community School
St Mark's Road
Derby
DE21 6AL
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF11
Internet address(es)
Main address: http://derwent.derby.sch.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/beaufort_primary__derwent_community_schools
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Beaufort Primary and Derwent Community Schools.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at Beaufort Primary and Derwent Community Schools.
The catering contract being offered will commence on Monday, 31.10.2016 for an initial period of 3 years, concluding on Friday, 1.11.2019, and will be offered on a guaranteed performance basis, with a service on each of the 190 full academic days.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Beaufort Primary School and Derwent Community School, Derby, United Kingdom.
II.2.4) Description of the procurement
Both schools are currently served by the same catering contractor. School dinners offer a nutritionally balanced menu and include a salad bar. The latest menu is on a 3-weekly cycle and includes a roast dinner twice a week. Children are offered milk every lunchtime. We have been awarded the Healthy Schools Award and participate in the Free Fruit for Schools Scheme. Children in the Foundation Stage and Key Stage 1 are encouraged to have a piece of fruit each day. Other children may purchase a healthy snack at playtime or bring a piece of fruit or cereal bar to eat during playtime. All children have access to drinking water each day. Cold water dispensers are provided in school and bottles may be purchased from the office or brought in from home.
The schools are located within 0,6 miles of each other.
The successful contractor is expected to have a strong local presence, as specialist caterers in the Primary School sector.
The contract covers the scope for the provision of catering services within the schools, which currently includes lunch, all hospitality and free issue requirements. Free school meals and hospitality will be charged based on consumption. Each school currently manages its own breakfast club and intends to continue to do so. Neither school has a morning break.
The schools expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, prepared on-site, in the well-designed and equipped kitchens.
Both schools intend to focus heavily on healthy, fresh, seasonal, locally sourced produce and see the catering service as an exciting opportunity to complement the overall uptake, student and parent experience, through the regular introduction of new ingredients, themed and promotional events. The successful contractor will be required to play their part in acting as a catalyst for improvement of the pupil experience.
The Senior Leadership Team and Governors have identified improved ‘Value for Money’ as a priority to parents and this is perceived as key to encourage an increased uptake of the overall catering service provided. The successful contractor will work closely with the schools to manage the provision of catering and the overall ‘meal experience’, with pupil education on making healthy dietary choices being an important part of their educational experience.
The vision of Senior Leadership and Governors at both schools is that all children choose to eat and enjoy a healthy school dinner with 100 % uptake of free school meals. Good quality and varied menu options plus value for money are perceived as key to encourage an increased uptake of the overall catering service provided. The successful contractor will work closely with the schools to manage the provision of catering and the overall ‘meal experience’, with pupil education on making healthy dietary choices being an important part of their educational.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/10/2016
End:
01/11/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/03/2016
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/04/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/beaufort_primary__derwent_community_schools
The closing date for receipt of the Pre-Qualification Questionnaire is 11.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Beaufort Primary and Derwent Community Schools
Derby
UK
VI.5) Date of dispatch of this notice
22/01/2016