CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

The Police and Crime Commissioner for Leicestershire

The Police and Crime Commissioner for Derbyshire

The Police and Crime Commissioner for Lincolnshire

The Police and Crime Commissioner for Northamptonshire

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

East Midlands Region (Derbyshire, Leicestershire, Lincolnshire and Nottinghamshire) of police forces (and their statutory successors and organisations created as a result of re-organisation or organisational change).

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Medical Services In Custody and Sexual Offence Examination

1.1 The Police and Crime Commissioner for Nottinghamshire wishes to undertake a compliant EU tender exercise to establish a regional Framework Agreement for the purchase of Medical Services in Custody and Sexual Offence Examination for a period of 4 years (for all Lots) from 1.6.2016. The primary requirement is for Nottinghamshire Police and its specific delivery models are included within lots 1-3.

Other named forces within the East Midlands may choose to use the Framework Agreement in the future and award call-off contracts via mini-competition under lots 4-6. In respect of lots 1-3 the Police and Crime Commissioner for Nottinghamshire intends to award a single call-off contract or 2 call-off contracts via direct award. The Police and Crime Commissioner will decide upon whether to award a call-off contract for a combination of medical services in custody and sexual offence examination services or separate call-off contracts for these services after receipt of the tenders. The award of the call-off contracts will be made on the basis of the most economically advantageous tender.

For the avoidance of doubt no work is guaranteed under the Framework Agreement.

This Framework Agreement is also intended to allow for innovation.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Tenderers will be advised if this is necessary during the procurement process. Parent Company and / or other guarantees of performance or financial stability may be required by the Lead Commissioner if appropriate.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Refer to the Invitation to Tender documentation for further details.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the event of a consortia being successfully appointed to the framework agreement, the Lead Commissioner reserves the right to require the consortia to form a single legal entity or for all consortia members to sign the framework agreement on the basis of joint and several liability. Refer to the Invitation to Tender documentation for further details.

III.1.4)

Other particular conditions to which the performance of the contract is subject

A number of key performance indicators are incorporated as part of the framework agreement.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who:

(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other proceedings under national laws and regulations;

(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(j) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

22529

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

East Midlands Strategic Commercial Unit

Nottinghamshire Police Headquarters,

Sherwood Lodge,

Arnold,

Nottingham,

NG5 8PP.

leanne.bryant@emscu.pnn.police.uk

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Medical Services in Custody

If a call off contract is awarded under this lot it shall be awarded on the basis of direct award.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Sexual Offence Examination

If a call off contract is awarded under this lot it shall be awarded on the basis of direct award.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Medical Services in custody and sexual offence examination combined — Lot 3

If a call off contract is awarded under this lot it shall be awarded on the basis of direct award.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of medical services in police custody and integrated according to a specific set of requirements arrived at by a force / OCB and which is to be obtained by means of further competition. The initial basis of any service shall be the detailed set of requirements forming part of Lot 1 but these may be modified, amended and added to by a force / OCB as part of any particular Mini Competition. For example the objective criteria for selecting to re-open competition would be on the basis of the particular location of the OCB, the quantity of services the OCB requires and the fact the contract has particularly complex requirements.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of high quality forensic examinations of sexual assault victims according to a specific set of requirements arrived at by a force / OCB and which is to be obtained by means of mini competition.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a combined high quality medical service in custody and provision of high quality forensic examinations of sexual assault victims according to a specific set of requirements arrived at by a force / OCB and which is to be obtained by means of mini competition.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots