Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
HM Land Registry (non ministerial government department)
Trafalgar House, 1 Bedford Park
Croydon
CR0 2AQ
UK
Telephone: +44 3000064173
E-mail: scanningandelectronicservices@landregistry.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.gov.uk/government/organisations/land-registry
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Scanning, Processing and Electronic Data Services.
II.1.2) Main CPV code
79999100
II.1.3) Type of contract
Services
II.1.4) Short description
HM Land Registry has appointed a contractor to undertake the preparation and scanning of incoming applications received by post and/or courier; the receipt of electronically lodged applications; the extraction and capture of accurate data; the supply of high-quality digital images within specified time scales (typically on a same day basis); the application of basic HM Land Registry processes to documents received; the storage, retrieval and subsequent destruction of hard copy documents; the posting of hard copy documents; and the banking of cheques received. The requirement may include additional services including basic processing on applications and letter printing. For indicative purposes it is anticipated that this service will receive 5 000-6 000 mail items per day, resulting in a requirement for 65 000-100 000 scanned images per day.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 360 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79999100
72313000
79996100
75112000
48613000
72300000
75130000
79820000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
HM Land Registry invited tenders for this contract via a contract notice published on 28.7.2015. All tenders were evaluated in compliance with the Public Contracts Regulations 2015 and the contract was awarded on the basis of the most economically advantageous tender. Contract award letters were sent to both the successful and unsuccessful bidders on 14.12.2015. A standstill period was then observed and the contract was entered into on 30.12.2015.
II.2.5) Award criteria
Quality criterion: Security
/ Weighting: 12 %
Quality criterion: Quality
/ Weighting: 17 %
Quality criterion: Mobilisation, transition and transformation
/ Weighting: 25 %
Quality criterion: Contract management
/ Weighting: 11 %
Quality criterion: Corporate social responsibility
/ Weighting: 2 %
Quality criterion: Solution
/ Weighting: 25 %
Cost criterion: Legal, contractual and financial (price)
/ Weighting: 8 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 147-271302
Section V: Award of contract
Contract No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/12/2015
V.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Xerox (UK) Limited
00330754
Bridge House, Oxford House
Uxbridge
UB8 1HS
UK
NUTS: UKI23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 360 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The OJEU PIN notice reference for this procurement is 2015/S 118-214572 dated 17.6.2015.
(MT Ref:169610).
VI.4) Procedures for review
VI.4.1) Review body
HM Land Registry
Land Registry Procurement Unit, PO Box 292
Plymouth
PL5 9BY
UK
Telephone: +44 3000064173
E-mail: Tim.Leaver@landregistry.gsi.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/organisations/land-registry
VI.4.2) Body responsible for mediation procedures
HM Land Registry
Land Registry Procurement Unit, PO Box 292
Plymouth
PL5 9BY
UK
Telephone: +44 3000064173
E-mail: Tim.Leaver@landregistry.gsi.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/organisations/land-registry
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), 87 (Standstill period) and Regulation 91 (Enforcement of Duties through the Court of the Public Contracts Regulations 2015).
VI.5) Date of dispatch of this notice
27/01/2016