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Summary

OCID:
Published by:: Western Power Distribution
Authority ID:: AA0074
Publication date:: 30 January 2016
Deadline date:: 12 February 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Owner's Engineer will provide technical assistance and advisory services during the procurement of the EPC Contractor (and separately the M&E contractor) up until financial close of the Project, and at Owner's option during the construction phase. This will include:

— Reviewing relevant background documents relating to the project and the procurement strategy,

— Assisting in the shortlisting of candidates,

— Carrying out a technical review of tenderers outline solutions,

— Participating in dialogues with tenderers,

— Assisting in the tender evaluation and contract award,

— Assisting in the negotiations and finalisation of the EPC contract and completion of the schedules to the EPC contract,

— Environmental and social involvement,

— Responding to Lenders' questions with regard to the EPC Contract, and liaising with Lenders' Technical Advisor, and

— Advising and providing ongoing assistance during construction and the defects liability period, if requested among other things, as further described in the Descriptive Document.

The duration of the Owner's Engineer consultancy services agreement is indicative and is subject to the needs of and timetable for the Project. It is anticipated that initial involvement during procurement of the EPC and M&E contractors will last up to 18 months. The estimated contract value in Sections II.1.5) and II.2.6) is for this period only, and does not include construction-period services.

At owner's option, Owner's Engineer will provide technical assistance and advisory services during the construction phase.

The construction period is anticipated to last approximately 3 years, with an additional 1-2 years depending on length of defects liability period.

Procurement of the EPC contractor and separately a short list of mechanical and electrical contractors will follow the competitive dialogue process. The winning EPC contractor will be responsible for complete procurement of all works and services related to the EPC contract, including mechanical and electrical, and inter-connection.

Further details are set out in the Descriptive Document.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Western Power Company Limited

77595 (Zambian)

c/o eleQtra Limited, 5th Floor, Eastgate House, 16-19 Eastcastle Street

London

W1W 8DA

Contact person: Andy Fleming, Tony Matthews

Telephone: +260 974869970

E-mail: oe_tender@westernpower.org

NUTS: 00

Internet address(es)

Main address: http://www.westernpower.org/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.westernpower.org/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Other: commercial entity voluntarily complying with the Public Contracts Regulations 2015

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Owners Engineer in relation to the procurement and construction phase for an EPC contractor of an expected 40–60 MW, run of river, hydro-electric power plant and associated facilities in Zambia.

II.1.2) Main CPV code

71318000

II.1.3) Type of contract

Services

II.1.4) Short description

Owner's Engineer consultancy services for the EPC contractor procurement and at owner's option the construction phase of an engineering, procurement and construction (EPC) contract for the design, manufacture, supply, assembly, testing, delivery, installation, commissioning and inter-connection of an expected 40-60 MW run of river hydro-electric power plant in rural Zambia.

Further details can be found in the short Descriptive Document.

II.1.5) Estimated total value

Value excluding VAT: 350 000.00 USD

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45251120

71310000

71311000

71311300

09310000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Zambia — located on the Zambezi River in the Western Province of Zambia close to the township of Sioma, some 345 km upstream of the Victoria Falls and 120 km upstream of Sesheke.

II.2.4) Description of the procurement

— Reviewing relevant background documents relating to the project and the procurement strategy,

— Assisting in the shortlisting of candidates,

— Carrying out a technical review of tenderers outline solutions,

— Participating in dialogues with tenderers,

— Assisting in the tender evaluation and contract award,

— Assisting in the negotiations and finalisation of the EPC contract and completion of the schedules to the EPC contract,

— Environmental and social involvement,

— Responding to Lenders' questions with regard to the EPC Contract, and liaising with Lenders' Technical Advisor, and

— Advising and providing ongoing assistance during construction and the defects liability period, if requested among other things, as further described in the Descriptive Document.

At owner's option, Owner's Engineer will provide technical assistance and advisory services during the construction phase.

The construction period is anticipated to last approximately 3 years, with an additional 1-2 years depending on length of defects liability period.

Further details are set out in the Descriptive Document.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 350 000.00 USD

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 15/04/2016

End: 31/10/2017

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

As set out in the Pre-qualification Questionnaire.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

OE tender will provide a proposal for both: (i) EPC contractor selection, EPC contract negotiation and services up to financial close, and (ii) construction period. Provision of services for construction period is at Western Power's option. WP is free to tender for the provision of services during the construction phase by a third party or to select the existing provider to provide such services.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Estimated contract value in Sections II.1.5) and II.2.6) is for this period only, and does not include construction-period services.

Duration in Section II.2.7) is for the period to financial close only. Involvement in the construction phase is expected to be approximately 3 years plus an additional 2 years for the defects liability period.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Stated in the Pre-qualification Questionnaire.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Standard consultancy agreement; consultant to perform the Services with reasonable care, skill, diligence, efficiency and economy; time of the essence where applicable.

Form of contract to be provided at invitation to tender stage.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure - Accelerated procedure

Justification:

The minimum time limit for receipt of the PQQ and request to participate is being shortened to 15 days due to the needs of the contracting authority in securing a technical adviser as soon as possible.

Shortlisted candidates will have 3-4 weeks to prepare and submit their tender.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/02/2016

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/02/2016

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Note that references to ‘Local time’ means Zambia time, which is GMT + 2.

VI.4) Procedures for review

VI.4.1) Review body

N/A