Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Genesis Housing Association Limited
IP31241R
Atelier House, 64 Pratt Street, Camden
London
NW1 0DL
UK
Contact person: Paul Orrett
Telephone: +44 03330005000
E-mail: Paul.Orrett@genesisha.org.uk
NUTS: UKI
Internet address(es)
Main address: http://www.genesisha.org.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35281
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=18586&B=OGC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=18586&B=OGC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Energy & water procurement and associated contract management services.
Reference number: Energy and Water Bureau
II.1.2) Main CPV code
79418000
II.1.3) Type of contract
Services
II.1.4) Short description
Genesis Housing Association Ltd (GHA) intend to create a call-off framework for energy and water procurement and the provision of associated contract management services — (‘Energy and Water Bureau’).
II.1.5) Estimated total value
Value excluding VAT:
50 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
65100000
71314000
71314200
90713000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
England and Wales.
II.2.4) Description of the procurement
Genesis Housing Association Ltd (GHA) is putting in place a call-off Framework for the procurement of energy and water and provision of the associated contract management services. The Framework is for use by, but not limited to, housing associations, local authorities, registered social landlords, arm's length management organisation and other landlords governed by the Public Contracts Regulations 2015. Please refer to the following website for a full list of RSL's:
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
Please refer to the following website for a full list of local councils in England and Wates:
http://www.local.gov.uk/digital-councils/connect/a-z-councils-online
The Framework shall consist of a single lot with a minimum of one and a maximum of eight suppliers.
Each supplier shall provide the full range of services relating to the procurement of energy and water and the management of the associated contracts including, but not exclusively, the receipt and validation of bills. In particular, each Framework panel member shall provide:
Energy and water procurement services:
— Putting in place and managing contracts for the provision of energy and/or water on behalf of Framework users. Energy and water may be procured through an EU compliant supply framework or through a competition conducted by the Supplier on behalf of one or more Framework users.
Contract management services:
— The provision of energy and/or water contract management services including, but not exclusively, bill validation services for bills issued based upon remote meter reading systems. The intention is that energy and water supplies will be monitored through the use of remote meter reading technology. Where meters are not read using remote meter reading technology the Supplier shall provide a transitional service, the duration of which is not limited, to validate paper based invoices where necessary. The services, manual and digital, will involve ensuring the charges, data, and other information associated with energy and water bills are accurate and appropriate.
GHA's Framework will provide landlords with a ‘single point’ solution to their energy and water procurement service needs. However, not all Framework users will want a complete solution immediately. These users shall be able to use the Mini Competition procedure to call off just one or more element of the service, for example gas procurement, and add other elements through mini competition at a later stage.
Framework users shall be able to instruct the Supplier to go to the entire market as frequently as they wish. Alternately, they can direct the Supplier to use a particular energy and/or water supply framework such as the Genesis Energy Supply Framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Performance will be monitored by KPIs which are set out in the ITT.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 8
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/02/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/02/2017
Local time: 12:00
Place:
Atelier House, 64 Pratt Street, Camden
NW1 0DL London.
Information about authorised persons and opening procedure:
John Carey, Sandip Shergill.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
It is unclear at the time of writing what the final arrangements for the procurement of water shall be. Notification is given in accordance with Article 72(1)(a) of the Public Contracts Regulations 2015 that changes will be made to Mini Competition procedures, the Framework Agreement including estimates of its total value, call off contracts and prices to facilitate these final arrangements.
During the life of this Framework the legal arrangements governing public procurement in the United Kingdom may change following the invoking of Article 50 of the Treaty of Lisbon and / or any legislation or statutory guidance enacted or repealed as a consequence. Notice is given in accordance with Article 72 of the Public Contracts Regulations 2015 that changes will be made to Mini Competition procedures, the Framework Agreement including the total value, call off contracts and prices to facilitate and maintain the effectiveness and legality of this Framework following such changes.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 207947600
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for lodging appeals:
In accordance with regulations 86 to 102 (inclusive) of the Public Contracts Regulations 2015.
The contracting authority will incorporate a standstill period at the point of information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Such additional information should be requested from the EUSupply Portal.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
UK
VI.5) Date of dispatch of this notice
07/01/2017