The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Summary

OCID:
Published by:: Fife Housing Association
Authority ID:: AA50089
Publication date:: 10 January 2017
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

A fully integrated, single supplier HR, Payroll and Finance system which is either on-premise or SaaS provisioned.

The high level requirements of the solution are:

* General Requirements *

— A fully integrated HR, Payroll and Finance System;

— A solution that is delivered as either a Software as a Service (SaaS) or On-Premise that is operated within the European Economic Area (EEA);

— Common functional requirements and System wide functions;

— The system should provide a set of Restful web based API's to enable integration with other FHG owned systems;

— A system which can be integrated to AD for Single Sign On;

— A system that can hold and enable FHG to build additional and customised fields;

— Ability to easily customise and brand communications from the system;

— Ability to create user reports and dashboards to support quality analytics and business intelligence.

* HR Requirements *

— HR Core — employee records, job role, job history, training, organisation charts, on-boarding, etc.;

— Recruitment — Note: FHG currently operate recruitment using a manual system MS Word based;

— Candidate Application Processing;

— Streamlined, time saving and intuitive On-boarding recruited staff into business;

— Comprehensive Self-Service Features;

— Time and attendance;

— Absence management.

* Payroll Requirements *

— Manage different types payroll runs at any time during the month;

— Multiple employee payment methods and allowances;

— Supports multiple pay types e.g. SMP, SAP, SPP, OSP, PRP, etc.;

— Electronic pay slips;

— Ability to make BACS and CHAPS payments outside of the pay-run;

— Option to run Payroll using either in house staff or a Bureau service;

— Pensions e.g. Social Housing Pension Scheme, Local Government Pension Scheme, etc.;

— RTI Compliance and integration;

— Needs to be able to receive pay instructions from the HR system, or other systems, to trigger variable payments;

— Payment of overtime etc. through information entered on the HR system.

* Finance Solution *

— Managing general ledger and GL coding structure;

— Debtors Ledger;

— Fixed Asset management;

— Easy to use and configure work-flow;

— Electronic Purchase Order generation, management and reconciliation;

— Multiple ledgers;

— Cashbook functionality;

— Third party supplier portal;

— Purchase to Pay (P2P) functionality.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1) Name and addresses

Fife Housing Group

7 Pitreavie Court, Pitreavie Business Park

Dunfermline

KY11 8UU

E-mail: chris.shaw@shawc.co.uk

NUTS: UKM22

Internet address(es)

Main address: http://www.fifehg.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11022

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Integrated HR, Payroll and Finance System.

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Services

II.1.4) Short description

Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKM22

Main site or place of performance:

7 Pitreavie Court, Pitreavie Business Park, Dunfermline, Fife, KY11 8UU.

II.2.4) Description of the procurement

A fully integrated, single supplier HR, Payroll and Finance system which is either on-premise or SaaS provisioned.

The high level requirements of the solution are:

* General Requirements *

— A fully integrated HR, Payroll and Finance System;

— A solution that is delivered as either a Software as a Service (SaaS) or On-Premise that is operated within the European Economic Area (EEA);

— Common functional requirements and System wide functions;

— The system should provide a set of Restful web based API's to enable integration with other FHG owned systems;

— A system which can be integrated to AD for Single Sign On;

— A system that can hold and enable FHG to build additional and customised fields;

— Ability to easily customise and brand communications from the system;

— Ability to create user reports and dashboards to support quality analytics and business intelligence.

* HR Requirements *

— HR Core — employee records, job role, job history, training, organisation charts, on-boarding, etc.;

— Recruitment — Note: FHG currently operate recruitment using a manual system MS Word based;

— Candidate Application Processing;

— Streamlined, time saving and intuitive On-boarding recruited staff into business;

— Comprehensive Self-Service Features;

— Time and attendance;

— Absence management.

* Payroll Requirements *

— Manage different types payroll runs at any time during the month;

— Multiple employee payment methods and allowances;

— Supports multiple pay types e.g. SMP, SAP, SPP, OSP, PRP, etc.;

— Electronic pay slips;

— Ability to make BACS and CHAPS payments outside of the pay-run;

— Option to run Payroll using either in house staff or a Bureau service;

— Pensions e.g. Social Housing Pension Scheme, Local Government Pension Scheme, etc.;

— RTI Compliance and integration;

— Needs to be able to receive pay instructions from the HR system, or other systems, to trigger variable payments;

— Payment of overtime etc. through information entered on the HR system.

* Finance Solution *

— Managing general ledger and GL coding structure;

— Debtors Ledger;

— Fixed Asset management;

— Easy to use and configure work-flow;

— Electronic Purchase Order generation, management and reconciliation;

— Multiple ledgers;

— Cashbook functionality;

— Third party supplier portal;

— Purchase to Pay (P2P) functionality.

II.2.5) Award criteria

Quality criterion: Docuemnts / Weighting: 100

Price / Weighting: 0

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contract is for a maximum of 10 years. The initial period would be up to 4 years (including implementation) with a possible 3 extensions of 2 years each.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2016/S 222-404524

Section V: Award of contract

Contract No: N/a

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3) Additional information

Minimum Levels of Insurance are as follows:

Employer's (Compulsory) Liability Insurance = 5 000 000 or more (GBP);

Public Liability Insurance = 5 000 000 or more (GBP);

Professional Indemnity Insurance = 2 000 000 or more (GBP);

Product Liability Insurance = 2 000 000 or more (GBP).

(SC Ref:476859).

VI.4) Procedures for review

VI.4.1) Review body

Fife Housing Association