Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Parkhead Housing Association Ltd
40 Helenvale Street
Glasgow
G31 4TF
UK
Telephone: +44 1415566226
E-mail: myles.millar@parkheadha.org.uk
Fax: +44 1415546331
NUTS: UKM34
Internet address(es)
Main address: http://www.parkheadha.org.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Parkhead Housing Association Ltd — Framework Agreement for Gutter Cleaning and Minor Roof Repairs.
Reference number: ESP:3859
II.1.2) Main CPV code
45261900
II.1.3) Type of contract
Services
II.1.4) Short description
The work comprises the routine cleaning of gutters and associated minor roofing repair works for a five year period commencing 1.11.2016 until 31.10.2021. Additional properties may also be incorporated into the Contract at the Association's discretion. Also, through ‘Right to Buy’ Legislation, some properties may be omitted from the contract. The Contractor will not be compensated for any reduction or addition in the number of houses in the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
116 899.55
GBP/ Highest offer:
5 419 830.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
The work comprise the routine cleaning of gutters and associated minor roofing repair works for a 5 year period. Additional properties may also be incorporated into the Contract at the Association's discretion. Also, through ‘Right to Buy’ Legislation, some properties may be omitted from the contract.
The minor repair works will be instructed at the Client's discretion and no guarantees are given by the client organisations as to the extent of work that may be instructed. The Client also reserves the right to instruct others to carry out any such reactive roofing repair works.
The Contractor will be required to provide the Association with a written record of when works are completed to all properties. This record shall be accompanied with ‘before and after’ photographs of the gutters at each address and shall be taken, and submitted by, the Contractor along with each monthly application for payment.
II.2.5) Award criteria
Quality criterion: Quality Criteria
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 172-309133
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2016
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
David Mitchell Plastering & Building Ltd
251 Woodville Street, Ibrox
Glasgow
G51 2RQ
UK
NUTS: UKM34
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Paterson Safety Anchors Ltd
Anchor House, 18 Muriel Street
Barrhead
G78 1QB
UK
NUTS: UKM34
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Graham Roofing
Office 2/2, 211 Dumbarton Road, Glasgow
Glasgow
G11 6AA
UK
NUTS: UKM34
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 133 154.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This Procurement will be conducted through the use of the Open Procedure. All queries about this procurement must be made via the Public Contracts (Scotland) Portal.
The Process to be applied is:
— Statements including the specific requirements can be found within III.1.1, III.1.2 and III.1.3 of the Contract Notice.
— Bidder's must pass the minimum standards sections of the ESPD (Scotland).
Part III. and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity and capability relevant to providing similar services to similar clients.
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
— The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 40 %, 4C.2: 20 %, 4C.4: 5 %, 4C.6: 5 %, 4C.8.1: 10 %, 4C.8.2: 10 %, 4C.9: 5 % and 4C.10: 5 %.
The five highest scoring bidders will be selected to go forward to have their Invitation to Tender Document scored.
ITT Scoring.
The award criteria questions and weightings are published in the ITT.
Award criteria scoring is as set out in the ITT documentation. This is scored out of 10 the lowest, mid and highest score categories are:
0 Fail. Either no answer is given or the Tenderer's proposals in that area completely fail to meet the Employer's requirements in the area being measured or do not answer the question raised.
5 Satisfactory. Meets the Employer's requirements in the area being measured in the majority of aspects but fails in some fundamental aspects so that there will be only satisfactory arrangements for the Works.
10 Excellent. Meets all the Employer's requirements in the area being measured in accordance with the Contract Documents so that the Works will be delivered in an excellent way that will be highly responsive to the needs of Tenants, the Employer and other stakeholders.
Scores for 1, 2, 3, 4, 6, 7, 8 & 9 are also available as well as half scores.
(SC Ref:471778).
VI.4) Procedures for review
VI.4.1) Review body
Parkhead Housing Association Ltd.
40 Helenvale Street
Glasgow
G31 4TF
UK
Telephone: +44 1415566226
Fax: +44 1415546331
VI.5) Date of dispatch of this notice
10/01/2017