Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Basingstoke and Deane Borough Council
Civic Offices, London Road
Basingstoke
RG21 4AH
UK
Contact person: Danielle Jones
Telephone: +44 1256845781
E-mail: danielle.jones@basingstoke.gov.uk
Fax: +44 1256845200
NUTS: UKJ3
Internet address(es)
Main address: www.basingstoke.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and/or Supply, Installation and Maintenance of Signage across Hampshire.
II.1.2) Main CPV code
34928470
II.1.3) Type of contract
Supplies
II.1.4) Short description
Basingstoke and Deane Borough Council (the council) are seeking to establish a framework agreement with one or more suppliers for the provision of signage at various site locations throughout Hampshire. The Council is acting as lead authority on behalf of the Hampshire and Isle of Wight Procurement Partnership, comprising:
— Basingstoke and Deane Borough Council;
— East Hampshire District Council;
— Eastleigh Borough Council;
— Fareham Borough Council;
— Gosport Borough Council;
— Hampshire County Council;
— Hart District Council;
— Havant Borough Council;
— Isle of Wight Council;
— New Forest Borough Council;
— Portsmouth City Council;
— Rushmoor Borough Council;
— Test Valley Borough Council;
— Winchester City Council.
Other authorities that are part of this process comprise:
— Town and Parish Councils within Hampshire;
— Junior, Primary and Secondary Schools in the Hampshire County Council local authority area, (private schools will not be included in the framework).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Street Name Plates — Supply only
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Street Name Plates — Supply and Installation/Maintenance
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply and installation/maintenance of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Road Signage (incl. directional signs, information signs etc) — Supply only
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Road Signage (incl. directional signs, information signs etc.) — Supply and Installation/Maintenance
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply and installation/maintenance of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/02/2017
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/02/2017
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
For more information about this opportunity, please access the ProContract system at http://sebp.due-north.com/. Bidders must lodge their submissions by the time and date specified in IV.2.2 above. BDBC will evaluate tender submissions in accordance with the methodology set out in the procurement documents. BDBC reserves the right not to award any contract(s) (in whole or part), to cancel or amend the procurement process and does not bind itself to accept any tender. BDBC shall not be liable under any circumstances for any costs, charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that BDBC is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. BDBC shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested BDBC may be forced to disclose such documentation, irrespective of a Bidder's wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, framework agreements and any other legally enforceable agreements. BDBC is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. BDBC reserves the right to publish details as required pursuant to the Local Government Transparency Code and the Public Contracts Regulations 2015.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with the Public Contracts Regulations 2015, a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court of England and Wales. Any such action must be brought within the time limits specified in the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
09/01/2017