Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire
Keele
ST5 5BG
UK
Contact person: Darren Pearce
Telephone: +44 1782734124
E-mail: d.pearce@keele.ac.uk
NUTS: UKG24
Internet address(es)
Main address: http://www.keele.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofkeele/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofkeele/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofkeele/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Delivery of the Smart Energy Network Demonstrator.
Reference number: KU/174/RR/CP/2016
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Tenders are invited from interested parties for the delivery of the Smart Energy Network Demonstrator (SEND). This will cover both the design and construction of the SEND under a single-stage design and build contract.
Conceptually the SEND project will transform the University's current utilities infrastructure into a dual use system that operates to both supply energy and acts as a laboratory for research, development and innovation (RD&I) to support both business and academic driven research programmes and support new product, processes and services developments.
The SEND is part funded from the England European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds Growth Programme 2014-2020 and the Department for Business, Energy and Industrial Strategy (BEIS).
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
42961200
48151000
45231100
45314300
32421000
45315400
44161100
44161110
45333000
45333200
38551000
38554000
45251200
71320000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
On site at Keele University, address given above.
II.2.4) Description of the procurement
The Keele University SEND will provide a real community based at-scale demonstrator, across multiple energy vectors, to support RD&I into smart, flexible energy supply, storage and monitoring to deliver improved energy security, reduce energy costs and reduce carbon emissions within a mixed environment and community. The purpose of this procurement is to appoint a Contractor to complete the final design, deliver the new and upgraded/refurbished utility infrastructure to enable demonstration, introduce and upgrade (to enable demonstration) the control system for the SEND, and oversee the introduction of procedural changes.
The SEND project has the following functional objectives:
* Basic Information Management,
* Basic Demand Side Management,
* Advanced metering infrastructure and heat load analysis,
* Integrated Energy Systems, Leveraging Advanced Information Management,
* Realising Micro-grids through advanced DER management,
* Unlocking low carbon transport potential,
* Introduce self-healing network characteristics.
The Prior Information Notice was published in OJEU in October 2016 and anticipated that the award criteria would be 60 % in respect of quality and 40 % in respect of cost. Following further consideration, the University has adjusted the weightings to 70 % for quality and 30 % for cost, given the critical importance of quality to the success of the SEND project.
The form of contract to be utilised will be the FIDIC Silver Book First Edition 1999 as will be amended by the University as specified in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 47
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Completed Selection Questionnaire responses will be assessed against the selection criteria (detailed in the Selection Questionnaire) to arrive at a short-list of Tenderers who will be invited to submit initial tenders. It is estimated that five Tenderers will be invited to submit initial tenders, which shall be further shortlisted to three Tenderers following evaluation of initial tenders, although Keele University reserves the right to change this number.
In accordance with regulation 65(7) of the Public Contracts Regulations 2015, Keele University also reserves the right to only invite those candidates meeting the selection criteria even if this falls below the statutory minimum number of three.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
The SEND is part funded from the England European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds Growth Programme 2014-2020.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The selected supplier may be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details will be set out in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 200-360133
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/02/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/03/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 8 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Information for the electronic procedures relating to ordering, invoicing and payment can be found at: https://in-tendhost.co.uk/universityofkeele/aspx/Home and http://www.keele.ac.uk
Tenderers will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Tenderers in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the University at any time.
The University reserves the right at any time to:
i) reject any or all responses and to cancel or withdraw this procurement at any stage;
ii) award a contract without prior notice;
iii) change the basis, the procedures and the timescales set out or referred to within the procurement documents;
iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);
v) terminate the procurement process; and
vi) amend the terms and conditions of the selection and evaluation process.
Tenderers will be subject to a financial assessment to evidence that they have an acceptable level of financial standing to deliver a contract of the SEND's size and complexity. As part of this assessment, Tenderers will be required to evidence that their average annual turnover over the previous three financial years was at least 14 000 000 GBP (noting that, where a Tenderer is bidding as a consortium, this threshold shall apply in the aggregate to the consortium members as a whole, provided that the lead consortium member's average annual turnover over the last three years meets or exceeds 70 % of the requirement). In conjunction with the above, the University will undertake an N2 Check credit report in respect of the Tenderer. Tenderers may be excluded from the process where their credit score is 40 or below out of 100.
The SEND is part funded from the England European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds Growth Programme 2014-2020 and the Department for Business, Energy and Industrial Strategy (BEIS).
For the avoidance of doubt, the contract duration expressed in Section II.2.7 indicates the anticipated build programme of the SEND only (ie 47 months). Tenderers should note that following taking over the whole of the works, there will be a period of post-completion testing. There will also be defects obligations, followed by typical latent defects obligations on the Contractor (potentially lasting for up to 12 years following such ‘taking over’, in accordance with usual latent defects obligations under building contracts executed as deeds). To that end, the University anticipates that the entire duration of the contract could range from 16-18 years from commencement of works. However, the duration of such on-going obligations will be a topic for negotiation during the CPN procedure.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: http://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park,
Keele, Staffordshire.
ST5 5BG
UK
Telephone: +44 1782734124
E-mail: d.pearce@keele.ac.uk
Internet address(es)
URL: http://www.keele.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any review proceedings should be promptly brought to the attention of the Director of Finance and IT of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 (‘PCR 2015’). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, PCR 2015. In accordance with PCR 2015, the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
VI.4.4) Service from which information about the review procedure may be obtained
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park,
Keele, Staffordshire.
ST5 5BG
UK
Telephone: +44 1782734124
E-mail: d.pearce@keele.ac.uk
Internet address(es)
URL: http://www.keele.ac.uk
VI.5) Date of dispatch of this notice
18/01/2017