CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) multi academy trust

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

UK.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The IT Management Team at Ark School wish to tender their IT Support Services for Ark Central Head Office and all schools within the Ark Multi Academy Trust Network, with a view to signing an MOU for the contract on the 3.5.2017.

The successful company or companies should be prepared to mobilise themselves to provide the services ready for official commencement no later than 1.9.2017, ready for new academic year September 2017.

The service will be broken down into 4 lots as follows:

Lot 1 IT Networking Services Contract;

Lot 2 IT Server Infrastructure Service Contract;

Lot 3 Service Desk Tool;

Lot 4 Managed IT Service Desk including Tool.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As per SQ documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As per SQ documentation.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ArkProc0007.01

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Appeals to be lodged to procurement@arkonline.org

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

This contract is split into 2 parts. Firstly, the design, supply, and installation of wireless at 13 schools and the design supply and installation of new switching at 7 schools. Secondly for the ongoing maintenance and support of the network infrastructure across all 35 Ark schools and Ark's Head Office.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As per SQ.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This contract is split into 2 parts. Firstly, the design, supply, and installation of new server equipment at 21 schools; Including the migration of domain services from existing domains to a pre-existing central domain. Secondly for the ongoing maintenance and support of the server infrastructure across all 35 schools network and Ark's Head Office. Including day to day management and fault resolution of on premise servers in schools, the centrally delivered services from the head office and growing Azure environment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As per SQ.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provide a ITIL Service Desk tool as SaaS for Ark Schools including Head Office and 35 academies, allowing access and management by Ark IT partners. The functionality needs to include but not limited to:

Service requests; incident, problem, and change; reporting; resource booking; delegated levels of access; knowledge base; operations management/recurring tasks and resource management.

Future development works will potentially include the addition of other Ark services i.e. HR, Facilities and Recruitment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As per SQ.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provide a Managed ITIL Service Desk including a SaaS tool for Ark Schools including Head Office and 35 academies, allowing access and management by Ark IT partners. The managed service needs to include but not limited to:

Service requests; incident, problem and change; reporting; resource booking; delegated levels of access; knowledge base; operations management/recurring tasks and resource management.

Future development works will potentially include the addition of other Ark services i.e. HR, Facilities and Recruitment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As per SQ.

4)

Indication about different contract dates

5)

Additional Information about lots