The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

You are viewing an expired notice.

Summary

OCID:
Published by:: Sharnbrook Academy Federation
Authority ID:: AA47908
Publication date:: 25 January 2017
Deadline date:: 24 February 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Due to the change to age ranges, the following is expected to occur:

Sharnbrook will operate as an 11 to 18 school and will for 1 year increase its number on roll to 2 200 before falling back to around 1 950.

Lincroft will become a secondary school, ages 11-16 and will increase in size in increments of 200 until a capacity of around 1 000 is reached.

Harrold Priory will close with the Lower school expanding to become a single form of entry primary school for age 4-11 years of around 200 children. There will be a period of 1 year from September 2017 when the number on roll will be 300.

Margaret Beaufort School will close and as a result does not form part of this tender.

A new build Primary school, Great Ouse will open in Bedford.

In the background, there are ongoing discussions with other academies with the intention of forming a larger group. The successful contractor will be given the opportunity to be involved in this expansion.

Contract:

The contract being tendered is for 3 years; subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017. The intention is that the contractor will carry out the 2017 summer clean ready for the start of the new school year.

The school year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that each School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services, including vending, within the schools, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School Meals, nursery meals and hospitality will be charged based on consumption and at net food cost.

Whilst the SAF prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

Sharnbrook Academy Federation expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The SAF expects the successful tenderer to evidence, through their bid, how they shall support and complement this aim.

As a Federation who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century. The Federation would wish for the Contractor to look at making this investment to improve the existing servery and dining areas. We would also wish to further extend the cashless catering systems across all of our sites.

Should the MAT grow in the number of schools becoming part of the trust during this contract period, the provision of catering services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for the Sharnbrook Academy Federation at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.

(Further information is available in the procurement documents.).

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Sharnbrook Academy Federation

Odell Road

Sharnbrook

MK44 1JL

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKH22

Internet address(es)

Main address: http://www.saf.org.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/sharnbrook_academy_federation

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Sharnbrook Academy Federation ~ Tender for Catering Services.

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide catering services for the Sharnbrook Academy Federation (the Client) at the following schools:

— Sharnbrook Upper School;

— Harrold Priory School;

— Lincroft School;

— Great Ouse Primary Academy;

— Oakley Lower School.

Sharnbrook Academy Federation (SAF) is a Multi-Academy Trust (MAT) based in rural North Bedfordshire. Formed in 2011 by the Federation of three schools; Sharnbrook Upper School, Lincroft Middle school and Harrold Middle school. In 2013, an additional school Margaret Beaufort Middle school joined the Federation. Recently, two more schools, Harrold Lower and Oakley Lower School joined in November 2016. The 6 schools between them serve an age range from Reception through to 18 years, some 3 200 students.

The contract being tendered is for 3 years, subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017.

II.1.5) Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKH22

Main site or place of performance:

Sharnbrook Upper School, Harrold Priory School, Lincroft School, Great Ouse Primary Academy, Oakley Lower School, Bedfordshire, United Kingdom.

II.2.4) Description of the procurement

Due to the change to age ranges, the following is expected to occur:

Sharnbrook will operate as an 11 to 18 school and will for 1 year increase its number on roll to 2 200 before falling back to around 1 950.

Lincroft will become a secondary school, ages 11-16 and will increase in size in increments of 200 until a capacity of around 1 000 is reached.

Margaret Beaufort School will close and as a result does not form part of this tender.

A new build Primary school, Great Ouse will open in Bedford.

Contract:

Whilst the SAF prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

(Further information is available in the procurement documents.).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2017

End: 31/07/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/02/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/03/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/sharnbrook_academy_federation

The closing date for receipt of the Selection Questionnaire is 24.2.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body