Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bield Housing and Care
79 Hopetoun Street
Edinburgh
EH7 4QF
UK
Contact person: Jim Grant
Telephone: +44 1312734078
E-mail: j.grant2@bield.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.bield.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13722
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Inspection, Testing and Reactive Maintenance Service for Fire Alarm Systems 2017 to 2020.
II.1.2) Main CPV code
31625200
II.1.3) Type of contract
Services
II.1.4) Short description
Bield is looking to put in place a contract for the inspection, testing and reactive maintenance of Fire Alarm Systems. The contract will be for a period of 36 months, commencing on 1.4.2017. There will be an option to extend by up to a further 12 months in total. The contract will be split into 3 lots — GENT systems in the east, GENT systems in the west, and non GENT and smoke detector only sites. Further details of locations under each lot are provided within the ‘additional documents’ section of this notice. Bidders may submit a bid for as many Lots as they wish, but no 1 bidder will be awarded more than 1 Lot. The decision regarding award of each Lot will be taken on an individual Lot by Lot basis. The estimated value below is for the whole contract including all Lots for the entire contract period including optional extensions.
II.1.5) Estimated total value
Value excluding VAT:
650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
GENT Equipment West
II.2.2) Additional CPV code(s)
31625200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
West Coast of Scotland including Rothesay and Dunoon. Further details including addresses is contained within the ‘Additional Documents’ section of this notice.
II.2.4) Description of the procurement
Provision of an Inspection, Testing and Reactive Maintenance Service for Fire Alarm systems. This Lot comprises GENT systems only. Please note that the contract value noted below is the estimated value for the Lot over the entire contract period including the optional extension.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended by up to a further 12 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
GENT Equipment East
II.2.2) Additional CPV code(s)
31625200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
East Scotland including Edinburgh, Dundee, Perth, Tayside, Fife, Lothian and the Borders. Further details including addresses are contained within the ‘Additional Documents’ section of this notice.
II.2.4) Description of the procurement
Provision of an Inspection, Testing and Reactive Maintenance Service for Fire Alarm Systems. This Lot comprises GENT systems only. Please note that the contract value noted below is the estimated value for the Lot over the entire contract period including the optional extension.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended by up to a further 12 months in total. This decision will be based on a number of factors including contractor performance and budget.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Other Fire Alarm Sytems and Smoke Detectors Only
II.2.2) Additional CPV code(s)
31625200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Across Scotland including Edinburgh, Lothian, Glasgow, Lanarkshire, West Dunbartonshire, Dunoon, Oban, Fife, Perth and Dundee.
II.2.4) Description of the procurement
Provision of an Inspection, Testing and Reactive Maintenance Service for Fire Alarm Systems. This lot includes non GENT systems and smoke detectors only. Please note that the contract value noted below is the estimated value for the Lot over the entire contract period including the optional extension.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended by up to a further 12 months in total. This decision will be based on a number of factors including contractor performance and budget considerations at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers require to have the necessary system specific software, access codes etc. and have staff trained and competent in the correct use and maintenance of the various fire alarm systems subject to this tender. In particular, tenderers wishing to tender for Lots 1 and 2 should be authorised to maintain GENT fire alarm systems and be current GENT approved system integrators.
Contractors must demonstrate membership of a third party certification registration organisation such as British Approvals for Fire Equipment (BAFE) or the Fire Industry Association (FIA), with operatives qualified to BAFE SP 203-1 level. Contractors require to be registered members of the National Inspection Council for Electrical Installation Contracting (NICEIC).
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders should provide (‘general’) yearly turnover for the last 2 years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
Bidders will be required to state the value(s) for the following financial ratio(s):
Profit before interest and taxation;
Interest cover;
Net current assets;
Gearing.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance 10 000 000 GBP;
Public Liability Insurance 5 000 000 GBP;
Professional Indemnity Insurance 5 000 000 GBP;
Product Liability Insurance 5 000 000 GBP.
Minimum level(s) of standards required:
Bidders will be required to have a minimum ‘general’ yearly turnover of 75 000 GBP for the last 2 years.
Please note that this turnover figure is in relation to a single Lot. Bidders who are to be considered for more than 1 Lot must have the level of turnover relevant to all lots i.e.
Bidders who are to be considered for 2 Lots will be required to have a minimum ‘general’ yearly turnover of 150 000 GBP for the last 2 years;
Bidders who are to be considered for 3 Lots will be required to have a minimum ‘general’ yearly turnover of 225 000 GBP for the last 2 years.
The acceptable range for each financial ratio is:
Profit before interest and taxation (greater than 1 GBP);
Interest Cover (greater than 1.1 times);
Net current assets (greater than 1:1 i.e. must be positive);
Gearing (less than 50 %).
The ratio will be calculated as follows:
Profit before interest and taxation (factual and identified within financial statements);
Interest cover (profit before interest and taxation plus Interest received divided by Interest payable);
Net current assets (Current assets divided by current liabilities);
Gearing (Total debt greater than one year divided by equity);
Bidders must hold or commit to put in place the required levels of insurance cover.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2 Examples of services carried out during the last 3 years (35 per cent weighting);
4C.6, 4C.6.1, 4C.8.1, 4C.8.2 Qualifications and Staff Numbers (35 per cent weighting);
4C.9 Plant, Tools or Technical Equipment (30 per cent weighting).
Minimum level(s) of standards required:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services described in part II.2 of the OJEU Contract Notice and detailed within the ‘Additional Documents’.
Bidders will be required to confirm which relevant educational and professional qualifications are held by their staff. Bidders will be required to confirm their average annual manpower for the last 3 years.
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/02/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
24/02/2017
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=471162.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=479226.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
(SC Ref:479226)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=479226
VI.4) Procedures for review
VI.4.1) Review body
Bield Housing and Care
79 Hopetoun Street
Edinburgh
EH7 4QF
UK
Telephone: +44 1312734078
E-mail: j.grant2@bield.co.uk
Internet address(es)
URL: http://www.bield.co.uk
VI.5) Date of dispatch of this notice
24/01/2017