Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
UK
Contact person: Mrs Anna Ellis
Telephone: +44 1162657850
E-mail: tenders@espo.org
NUTS: UK
Internet address(es)
Main address: http://www.espo.org/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Local Authority Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
282_18 Office Furniture
Reference number: 282_18
II.1.2) Main CPV code
39000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The supply and delivery of office furniture including operator chairs, desks, storage, meeting room furniture, screens, break out and steel storage for delivery direct to individual customer establishments. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.
To tender:
1) go to www.eastmidstenders.org
2) register,
3) search for the tender opportunity “282_18”,
4) express an interest,
5) download the tender from the website.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
16 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Office Furniture - Dealing Direct Supply
II.2.2) Additional CPV code(s)
39110000
39120000
39130000
39140000
39151000
39153000
39156000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply, delivery, and installation of a comprehensive range of office furniture including desks, chairs, screens, storage, break-out and steel storage direct to individual customer establishments.
Delivery is to be available nationally and customers will deal directly with the awarded suppliers.
II.2.5) Award criteria
Quality criterion: Non-rice
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Smart Buy Office Furniture (Including Steel Storage)
II.2.2) Additional CPV code(s)
39110000
39120000
39130000
39140000
39151000
39153000
39156000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply, delivery, and installation of Smart Buy office furniture for direct delivery to individual customer establishments.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Office Furniture - Standard Ranges
II.2.2) Additional CPV code(s)
39110000
39120000
39130000
39151000
39153000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply, delivery and installation of office furniture for direct delivery to individual customer establishments.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Breakout Furniture
II.2.2) Additional CPV code(s)
39110000
39120000
39130000
39151000
39153000
39156000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply, delivery, and installation of breakout furniture for direct delivery to individual customer establishments.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Steel Storage
II.2.2) Additional CPV code(s)
39132100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply, delivery, and installation of steel storage furniture for direct delivery to individual customer establishments.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 145-298943
Section V: Award of contract
Lot No: 1
Title: Office Furniture - Dealing Direct Supply
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/12/2017
V.2.2) Information about tenders
Number of tenders received: 23
Number of tenders received from SMEs: 21
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 23
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bates Office Services Limited
A1 — A3 Knights Park Industrial Estate, Knight Road
Rochester
ME2 2LS
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Combined Office Interiors Limited (COI Limited)
Potton House, Wyboston Lakes Great North Road
Wyboston
MK44 3BZ
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Flexiform Business Furniture Limited
1392 Leeds Road,
Bradford
BD3 7AE
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Leicester Office Furnishers Limited
White House Farm Barn, 22 Main Street, Barkby
Leicester
LE7 3QG
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Portsdown Office Limited
Metro House, Northgate
Chichester
PO19 1BE
UK
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Smart Buy Office Furniture (Including Steel Storage)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/12/2017
V.2.2) Information about tenders
Number of tenders received: 23
Number of tenders received from SMEs: 21
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 23
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bates Office Services Limited
A1 – A3 Knights Park Industrial Estate, Knight Road
Rochester
ME2 2LS
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Office Update Limited
Unit 8 Barrington Business Park, Leycroft Road
Leicester
LE4 1ET
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Office Furniture - Standard Ranges
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/12/2017
V.2.2) Information about tenders
Number of tenders received: 23
Number of tenders received from SMEs: 21
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 23
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bates Office Services Limited
A1 – A3 Knights Park Industrial Estate, Knight Road
Rochester
ME2 2LS
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Combined Office Interiors Limited (COI Limited)
Potton House, Wyboston Lakes Great North Road
Wyboston
MK44 3BZ
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Emergent Crown Contract Office Furnishings Limited
Unit 5, Browmills Industrial Estate, Brighouse Road, Hipperholme,
Halifax
HX1 8EF
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Evertaut Limited
Lions Drive, Shadsworth Business Park
Blackburn
BB1 2QS
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Flexiform Business Furniture Limited
1392 Leeds Road
Bradford
BD3 7AE
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Leicester Office Furnishers Limited
White House Farm Barn, 22 Main Street, Barkby
Leicester
LE7 3QG
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lismark Office Products Limited
19, Warrens Park Way, The Warrens Bus. Park, Enderby
Leicester
LE19 4SA
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Millar West Limited
6 Marriott Close, City Trading Estate
Norwich
NR2 4UX
UK
NUTS: UKH15
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Office Update Limited
Unit 8 Barrington Business Park, Leycroft Road
Leicester
LE4 1ET
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Saber Office Furniture Limited
Granville Hall, 11 Granville Rd
Leicester
LE1 7RU
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Breakout Furniture
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/12/2017
V.2.2) Information about tenders
Number of tenders received: 23
Number of tenders received from SMEs: 21
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 23
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Amaryllis Group Holdings Limited
Amaryllis House. 2, Elliot Drive Essex
Braintree
CM7 2GD
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bates Office Services Limited
A1 – A3 Knights Park Industrial Estate, Knight Road,
Rochester
ME2 2LS
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Combined Office Interiors Limited (COI Limited)
Potton House, Wyboston Lakes Great North Road
Wyboston
MK44 3BZ
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Elm Office Products Limited
The Space Centre, Porte Marsh Road
Calne
SN11 9BW
UK
NUTS: UKK15
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Evertaut Limited
Lions Drive, Shadsworth Business Park
Blackburn
BB1 2QS
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Leicester Office Furnishers Limited
White House Farm Barn, 22 Main Street, Barkby
Leicester
LE7 3QG
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lismark Office Products Limited
19, Warrens Park Way, The Warrens Bus. Park, Enderby
Leicester
LE19 4SA
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
REDS10 (UK) Limited
The Old Church, 89b Quicks Road
London
SW19 1EX
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Saber Office Furniture Limited
Granville Hall, 11 Granville Rd
Leicester
LE1 7RU
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Steel Storage
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/12/2017
V.2.2) Information about tenders
Number of tenders received: 23
Number of tenders received from SMEs: 21
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 23
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bates Office Services Limited
A1 – A3 Knights Park Industrial Estate, Knight Road
Rochester
ME2 2LS
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 900 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of the user throughout all administrative regions of the UK:
— Local Authorities,
— Educational Establishments (including Academies),
— Central Government Departments and Agencies,
— Police, Fire & Rescue and Coastguard Emergency Services,
— NHS and HSC Bodies, including Ambulance Services,
— Registered Charities,
— Registered Social Landlords, or,
— any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.
Details of the classification of the end user establishments and geographical areas are available in:
— http://www.espo.org/About-us-%281 %29/FAQs/Legal
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Information on the deadlines for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
02/01/2018