Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire 2019 Limited
1 Park Row
Leeds
LS1 5AB
UK
Contact person: Mark Honeybunn
E-mail: procurement@yorkshire2019.co.uk
NUTS: UKE42
Internet address(es)
Main address: http://worlds.yorkshire.com
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Sports-event-organisation-services./A8747D7U6A
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Event planning and delivery services
Reference number: Y2019/OPS/1217/01
II.1.2) Main CPV code
92622000
II.1.3) Type of contract
Services
II.1.4) Short description
Yorkshire 2019 Limited has been established to deliver the UCI 2019 Road Cycling World Championships. The company is seeking to contract a services provider to lead on the planning and execution of route planning, marketing, communication and digital services, and associated event logistics.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Yorkshire and The Humber.
II.2.4) Description of the procurement
This services contract will be procured through an open accelerated procurement. The services required include managing the scoping, planning, resourcing and execution of a range of event work streams for a major sports event. The provider will be required to resource these work streams, through experienced project managers and coordinators as required, and fully integrate into Yorkshire 2019 Limited's organisational structure, reporting to the executive. The project areas are listed as follows: route planning, marketing, communications and PR, volunteers programme, digital media/content management, and associated event logistics. A detailed tender and the scope of works documentation is available for download from the relevant section, using the correct access code as applicable. Bidders are invited to review the scope and assess capacity and capability to deliver and submit the required information. Bidders are to submit bids by the bid submission closing date as detailed. Submissions will be reviewed and evaluated, and a bid clarification period used to confirm any details with bidders. Thereafter, suppliers will be notified with regards to the award decision.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
01/10/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Resourcing options will be considered based on the bidder's ability to demonstrate understanding and experience of delivery in this market.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The services are scheduled to commence on 1 March 2018 in order to allow successful programme delivery.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2018
Local time: 18:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/01/2018
Local time: 18:00
Place:
Leeds.
Information about authorised persons and opening procedure:
Submission documents will be reviewed on the Delta site by the Yorkshire 2019 Ltd evaluation team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Sports-event-organisation-services./A8747D7U6A
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/A8747D7U6A
GO Reference: GO-201813-PRO-11655761.
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire 2019 Limited
1 Park Row
Leeds
LS1 5AB
UK
E-mail: procurement@yorkshire2019.co.uk
VI.4.4) Service from which information about the review procedure may be obtained
Yorkshire 2019 Limited
1 Park Row
Leeds
LS1 5AB
UK
E-mail: procurement@yorkshire2019.co.uk
VI.5) Date of dispatch of this notice
03/01/2018