Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
UK
Telephone: +44 1382834182
E-mail: rhonda.mckay@dundeecity.gov.uk
NUTS: UKM71
Internet address(es)
Main address: http://www.taysideprocurement.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electoral Services
Reference number: TPC/ELECT/17/13
II.1.2) Main CPV code
22821000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Tayside Procurement Consortium is seeking to appoint a suitably qualified and experiences supplier for the provision of electoral services. The requirements includes:
Lot 1 — Printing and issuing of postal voting packs and printing of ordinary and tendered ballot papers;
Lot 2 — Absent vote personal identifier verification system;
Lot 3 — Printing and posting of poll cards.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
757 492.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers
II.2.2) Additional CPV code(s)
22821000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Geographical Area of Tayside.
II.2.4) Description of the procurement
The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections, by-elections and referenda (with the exception of scheduled Scottish Local Government elections which are covered by the Scottish Government Framework Agreement) held during the contract period.
The printing of postal voting packs (including postal ballot papers(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement, instruction sheet and any other inserts required) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referenda during the contract period.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Absent Vote Personal Identifier Verification System
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Geographical area of Tayside.
II.2.4) Description of the procurement
A service to verify absent vote personal identifiers on postal votes.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Printing and Postage of Poll Cards
II.2.2) Additional CPV code(s)
22821000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Geographical area of Tayside.
II.2.4) Description of the procurement
The printing of all types of poll cards (including but not limited to: elector voting in person; elector who has appointed a proxy; electors proxy; postal and postal proxy poll card) along with the delivery.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 177-361958
Section V: Award of contract
Lot No: 1
Title: Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software Ltd
7th Floor, 95 Bothwell Street
Glasgow
G2 7HX
UK
Telephone: +44 3330111439
Fax: +44 3330111439
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 401 998.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Absent Vote Personal Identifier Verification System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software Ltd
7th Floor, 95 Bothwell Street
Glasgow
G2 7HX
UK
Telephone: +44 3330111439
Fax: +44 3330111439
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 355 493.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Printing and Postage of Poll Cards
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software Ltd
7th Floor, 95 Bothwell Street
Glasgow
G2 7HX
UK
Telephone: +44 3330111439
Fax: +44 3330111439
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 105 886.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:524680).
VI.4) Procedures for review
VI.4.1) Review body
Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
UK
Telephone: +44 1382834182
Internet address(es)
URL: http://www.taysideprocurement.gov.uk
VI.5) Date of dispatch of this notice
04/01/2018