Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Contact person: Fiona McInnes
Telephone: +44 1412876442
E-mail: fiona.mcinnes@glasgow.gov.uk
Fax: +44 1412879399
NUTS: UKM82
Internet address(es)
Main address: www.glasgow.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SCOTS Roads Asset Management (Phase 3)
Reference number: GCC004080CPU
II.1.2) Main CPV code
71311300
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this commission is to provide the Executive Director of Land and Environmental Services, Glasgow City Council, acting on behalf of SCOTS, with Professional Services in connection with:
The development and expansion of the SCOTS Roads Asset Management Framework, including the provision of an integrated methodology for improvement; delivery of training workshops to all 32 authorities in connection with the above; and facilitation of development and improvement projects.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
473 413.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
UK, Glasgow.
II.2.4) Description of the procurement
The purpose of this commission is to provide the Executive Director of Land and Environmental Services, Glasgow City Council, acting on behalf of SCOTS, with Professional Services in connection with:
The development and expansion of the SCOTS Roads Asset Management Framework, including the provision of an integrated methodology for improvement; delivery of training workshops to all 32 authorities in connection with the above; and facilitation of development and improvement projects.
Development and expansion of the SCOTS Roads Asset Management Framework, including the provision of an integrated Methodology for Improvement; delivery of training workshops to all 32 authorities in connection with the above; and facilitation of development and improvement projects.
In connection therewith a Brief has been prepared of requirements (hereinafter called “the Brief”) which is set out in Appendix A to the memorandum of agreement, and requires the successful Consultant to undertake and perform the duties therein mentioned under the terms and conditions of the Memorandum of Agreement (MoA).
II.2.5) Award criteria
Quality criterion: Contract management
/ Weighting: 6
Quality criterion: Project delivery
/ Weighting: 32
Quality criterion: Consultant development proposals
/ Weighting: 12
Quality criterion: Presentation
/ Weighting: 15
Quality criterion: Fair work practices
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 241-439330
Section V: Award of contract
Contract No: GCC004080CPU
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2017
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Atkins
10 Holiday Street
Birmingham
B1 1TF
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 473 413.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspxarticleid=19621 (Additional Information area).
Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI.
Certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).
Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted subcontractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-subcontractors, if any.
Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Bidders will be required to complete the non-collusion certificate contained in the buyers attachments area within the PCS Tender portal.
Insurance Mandate — All successful suppliers will be required to sign an insurance mandate, which will be issued in conjunction with the award letter authorising the council to request copies of insurance documents from the supplier’s insurance provider.
If the mandate is not signed and returned the council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.
Terms and Conditions are located within Section 3 of the ITT document.
Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended bidder will be expected to provide all documentation as specified in the ESPD. When the Request for Documentation is made, bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the council proceeding with the procurement exercise to the next appropriate bidder.
(SC Ref:524756).
VI.4) Procedures for review
VI.4.1) Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Telephone: +44 1412872000
Fax: +44 1412879399
Internet address(es)
URL: www.glasgow.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of;
Or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further.
Clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice
04/01/2018