Contract notice
Section I: Contracting
authority
I.1) Name and addresses
St Stephen's C of E Primary School
Woden Road, Heath Town
Wolverhampton
WV10 0BBB27 7UQ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.ststephenscofeprimary.co.uk
I.1) Name and addresses
Parkfield Primary School
Dimmock Street, Parkfield
Wolverhampton
WV4 6HB
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.parkfieldprimary.co.uk/
I.1) Name and addresses
St Patrick's Catholic Primary School
Graiseley Lane, Wednesfield
Wolverhampton
WV11 1PG
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.stpatrickscatholicprimary.co.uk/
I.1) Name and addresses
West Park Primary School
Devon Road, Whitmore Reans
Wolverhampton
WV1 4BE
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.westparkprimaryschool.co.uk/
I.1) Name and addresses
Fallings Park Primary School
Old Fallings Lane, Low Hill
Wolverhampton
WV10 8BN
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG39
Internet address(es)
Main address: http://www.fallingspark.org.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/s4s_school_cluster
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
S4S School Cluster ~ Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide catering services for the S4S School Cluster (the collective name for the schools under this tender process) at the following locations in Wolverhampton:
— St Stephen’s Church of England Primary School, Woden Road, WV10 0BB ( http://www.ststephenscofeprimary.co.uk/ )
— Parkfield Primary School, Dimmock Street, WV4 6HB ( http://www.parkfieldprimary.co.uk/ )
— St Patrick’s Catholic Primary School, Graiseley Lane, WV11 1PG ( http://www.stpatrickscatholicprimary.co.uk/ )
— West Park Primary School, Devon Road, WV1 4BE ( http://www.westparkprimaryschool.co.uk/ )
— Fallings Park Primary School, Old Fallings Lane, WV10 8BN ( http://www.fallingspark.org.uk ).
S4S Ltd have been commissioned by the Cluster to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are working with S4S to manage the tender process and to assist with protocols that need to be in place throughout.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG39
Main site or place of performance:
St Stephen’s Church of England Primary School; Parkfield Primary School; St Patrick’s Catholic Primary School; West Park Primary School; Fallings Park Primary.
Wolverhampton.
United Kingdom.
II.2.4) Description of the procurement
The catering services provision at all five schools has not been market tested in recent years and to ensure Best Value Principles are applied the Headteachers and school /sponsors /governors of each school have made a decision to tender their catering services.
All schools have their own kitchen facilities and it is expected all food served to students will be freshly prepared and produced on site.
Current student roll numbers are circa:
— St Stephen’s Church of England Primary School ~ 261.
— Parkfield Primary School ~ 206.
— St Patrick’s Catholic Primary School ~ 229.
— West Park Primary School ~ 340.
— Fallings Park Primary School ~ 569.
Current turnover value across all five locations is circa 400 000 GBP per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and it is firmly believed that with improved choice and quality there is a real opportunity to increase levels of uptake.
The catering staff are currently employed by Wolverhampton DSO and for the avoidance of doubt TUPE regulations, including pension rights, will apply to this contract.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the client on contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance.
The client is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify best value and work in partnership with the chosen supplier.
The client has set the following key objectives which should be focused upon throughout the tender process:
— All children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards.
— The service provision must be based on Best Value Principles.
— Wherever possible cost savings are to be made during the contract term.
— To maximise the use of fresh food produce and minimise the use of convenience food products.
— Meet the cultural needs of all pupils and staff.
— Provide a more appetising range of food for the children to choose from.
— The successful supplier must fully understand and implement safeguarding principles whilst carrying out the service provision.
The contract term will be for an initial period of 3 years with an optional extension period of a further 2 years and will commence on 1.9.2018. The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.
Please note: This project will be awarded as a single lot contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/02/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/03/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract /notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/s4s_school_cluster
The closing date for receipt of the Selection Questionnaire is 9.2.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic /financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
S4S School Cluster
Wolverhampton
UK
VI.5) Date of dispatch of this notice
05/01/2018