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Summary

OCID:
Published by:: Meller Educational Trust
Authority ID:: AA59552
Publication date:: 09 January 2018
Deadline date:: 14 February 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

In general, each Academy Site will require the following services to be maintained and supported. Site Specifics will be specified by the site in the Invitation to Tender.

A single point of contact (Helpdesk).

Proven PPM/Reactive Callout documentation system.

Management and Reporting of all the services being provided by the Contractor.

Regular Site/Contract Meetings (a minimum number will be defined within the ITT).

Provide a Planned Preventative Maintenance (PPM) and a Reactive Callout Service across all the services contained in the Contract. These services include (but not limited to):

— Heating Ventilation and Air Conditioning (HVAC), including Boilers etc,

— Hot Water systems including Calorifiers and Point of Use Water Heaters,

— Natural Ventilation systems,

— Ground Source Heat Pumps (GSHP’s),

— Gas Installations (including ‘Gasguard’ type systems) and Annual Certification,

— Closed Loop Water Treatment and monitoring,

— Water Hygiene monitoring including Annual Chlorination of tanks and ‘down’ services,

— Servicing and Certification of RPZ Valves (if applicable),

— Trace Heating and Heat Maintenance Tape,

— Building Management Systems (BMS),

— Solar PV and Solar Thermal Installations (if applicable),

— Thermal Imaging of Electrical Panels and Distribution Boards,

— Fire Alarm systems (this may also include Redcare systems),

— Fire Fighting systems including Sprinklers, Dry Risers, and Hydrants,

— Smoke Extract / Ventilation systems,

— Roller Shutters / Fire Curtains linked to the Fire System,

— Intruder alarms (this may also include Redcare systems),

— Refuge Point and Induction Loop systems,

— Access Control systems,

— Lightning Protection Systems,

— ‘Mansafe’ systems,

— Closed Circuit Television (CCTV) systems, and,

— Water Leak detection systems.

The contractor will be responsible for ensuring Compliance with the equipment/systems for which they are responsible and issuing the associated documentation to the Academy/Trust.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Meller Educational Trust

Watford UTC Colonial Way

Watford

WD23 4PT

Contact person: David Hughes

Telephone: +44 1580715531

E-mail: david.hughes@mellereducationaltrust.org

NUTS: UKJ

Internet address(es)

Main address: www.rmandcconsultants.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.mytenders.co.uk

Additional information can be obtained from another address:

RM&C Consultants Limited

450 Brook Drive Green Park

Reading

RG2 6UU

Contact person: Mike Pooleman

Telephone: +44 7979850094

E-mail: mike.pooleman@rmandcconsultants.co.uk

NUTS: UKJ1

Internet address(es)

Main address: www.rmandcconsultants.co.uk

Tenders or requests to participate must be sent to the following address:

RM&C Consultants Limited

450 Brook Drive Green Park

Reading

RG2 6UU

Contact person: Mike Pooleman

Telephone: +44 7976850094

E-mail: mike.pooleman@rmandcconsultants.co.uk

NUTS: UKJ1

Internet address(es)

Main address: www.rmandcconsultants.co.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Meller Educational Trust Hard & Soft FM tender

Reference number: RM&C/2018/MET/790

II.1.2) Main CPV code

79993000

II.1.3) Type of contract

Services

II.1.4) Short description

The MET is seeking to centrally procure hard & soft FM services across the Trust. In the first instance, this will encompass five academies with the potential to extend to other schools within the Trust as their current arrangements end, and as the Trust grows.

The services may vary between academies to suit the local demographic, site facilities and student numbers, and we would expect bidders to take each school's needs into account. Equally, the contract terms must be favorable to each institution within the Trust, and we reserve the right for each academy to determine a value for money of the arrangement for their circumstance.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79993000

II.2.3) Place of performance

NUTS code:

UKJ

Main site or place of performance:

— Harefield Academy, UB9 6ET.

— Bushey Academy, WD23 3AA.

— Hertswood Academy, WD6 5LG.

— Watford UTC, WD23 4PT.

— Francis Combe, WD25 7HW.

II.2.4) Description of the procurement

In general, each Academy Site will require the following services to be maintained and supported. Site Specifics will be specified by the site in the Invitation to Tender.

A single point of contact (Helpdesk).

Proven PPM/Reactive Callout documentation system.

Management and Reporting of all the services being provided by the Contractor.

Regular Site/Contract Meetings (a minimum number will be defined within the ITT).

Provide a Planned Preventative Maintenance (PPM) and a Reactive Callout Service across all the services contained in the Contract. These services include (but not limited to):

— Heating Ventilation and Air Conditioning (HVAC), including Boilers etc,

— Hot Water systems including Calorifiers and Point of Use Water Heaters,

— Natural Ventilation systems,

— Ground Source Heat Pumps (GSHP’s),

— Gas Installations (including ‘Gasguard’ type systems) and Annual Certification,

— Closed Loop Water Treatment and monitoring,

— Water Hygiene monitoring including Annual Chlorination of tanks and ‘down’ services,

— Servicing and Certification of RPZ Valves (if applicable),

— Trace Heating and Heat Maintenance Tape,

— Building Management Systems (BMS),

— Solar PV and Solar Thermal Installations (if applicable),

— Thermal Imaging of Electrical Panels and Distribution Boards,

— Fire Alarm systems (this may also include Redcare systems),

— Fire Fighting systems including Sprinklers, Dry Risers, and Hydrants,

— Smoke Extract / Ventilation systems,

— Roller Shutters / Fire Curtains linked to the Fire System,

— Intruder alarms (this may also include Redcare systems),

— Refuge Point and Induction Loop systems,

— Access Control systems,

— Lightning Protection Systems,

— ‘Mansafe’ systems,

— Closed Circuit Television (CCTV) systems, and,

— Water Leak detection systems.

The contractor will be responsible for ensuring Compliance with the equipment/systems for which they are responsible and issuing the associated documentation to the Academy/Trust.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Initial Fixed Price 3 Year Contract with an option to renew for a further 3 years subject to satisfactory performance.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/02/2018

Local time: 13:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/02/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenderswebsite at:

— http://www.myTenders.org/Search/Search_Switch.aspx?ID=206199.

(MT Ref:206199).

VI.4) Procedures for review

VI.4.1) Review body

RM&C Consultants Limited

Suite 3 Corner House Offices, High Street

Cranbrook

TN17 3HE

Telephone: +44 1580715531

Internet address(es)

URL: www.rmandcconsultants.co.uk

VI.5) Date of dispatch of this notice

05/01/2018

Coding

Commodity categories

ID	Title	Parent category
79993000	Building and facilities management services	Miscellaneous business-related services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: david.hughes@mellereducationaltrust.org
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Meller Educational Trust Hard & Soft FM tender

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information