Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swan Housing Association
Pilgrim House, High Street
Billericay
CM12 9XY
UK
Contact person: Faithorn Farrell Timms LLP
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: www.mytenders.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-4435 Swan Housing Enterprise Resource Planning (ERP) Manufacturing System
II.1.2) Main CPV code
51611000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The contracting authority seeks expressions of interest from suitably qualified and experienced suppliers to implement new computer systems across the organization.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
72268000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
The system required by Swan will be utilized for the purchase of land through construction and manufacture, as well as the handing over of finished units, and the purchasing elements of the on-going maintenance and care/support functions.
It must also integrate with other systems, whether specialist systems such as a site, or other packaged systems such as the housing administration system, and Sun Accounts, into a database from which the information can be extracted in visual and printed form. The system is to be used across the organization.
II.2.5) Award criteria
Criteria below:
Quality criterion: Price is not the only criterion and all criteria are stated in the procurement documents
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
75 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the assessment of Candidates' responses to the Project Specific Questions set out in Part 3-Section 6 of Document 3, Swan will only invite those Candidates who have achieved the highest scores, out of the maximum 90 marks available, to submit an initial tender. It is envisaged that between five and six Candidates will be Invited to Submit an Initial Tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contract value detailed in II.1.5 relates to the total value of the Contract over the maximum Contract term, whilst the contract value detailed in II.2.6 relates to the estimated total annual contract value.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Requirements as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Requirements as stated in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/02/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Candidates should note that this contract is not divided into lots, due to the nature and value of Swan’s requirements.
Swan Housing reserve the right to cancel or award part or parts of the contract and Swan Housing is not liable for the costs of tender preparation.
NOTE: To register your interest in this notice and obtain any additional information, please visit the myTenders website at:
— https://www.mytenders.co.uk/sitehelp.
Suppliers are advised to allow adequate time for uploading documentation and to dispatch the electronic response well in advance of the return deadline, to avoid any last minute problems. Suppliers are also advised to note the guidance provided within the documentation in respect of file sizes, prior to upload.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders website at:
— http://www.myTenders.org/Search/Search_Switch.aspx?ID=206210.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:
— http://www.myTenders.org/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:206210).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contract Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
08/01/2018