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II.1.1) Title
Mechanical Electrical and Plumbing Planned and Reactive Maintenance for Building Installations and Assets
Reference number: PROC/6058/2017
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of planned and reactive mechanical, electrical and plumbing services. This contract consists of 3 Lots which are geographical North and South and Core Estate. Requirements covers the provision of the planned and reactive maintenance services on a 24 hours 7 days a week 365 days a year basis to the Authority’s Estate.
This service includes planned preventative maintenance, statutory inspections compliance testing, reactive works, reactive call out service and repair and replacement works.
In addition to the properties identified in the building services matrix at schedule 1, there may also be a requirement for the supplier to undertake reactive maintenance or minor works.
II.1.5) Estimated total value
Value excluding VAT:
22 650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
If a tenderer wins Lot 2 and Lot 3 they will be awarded the Lot in which they scored the highest in. If the highest scoring tenderer receives an identical score in both Lot 2 and 3, they will be awarded the Lot in which there is the largest variance between the highest score and the second highest score. Tenderers can win Lot 1 plus either Lot 2 or Lot 3.
Lot No: 1 Core Estate
II.2.1) Title
The Provision of Mechanical Electrical and Plumbing Planned and Reactive Maintenance for Building Installations and Assets
II.2.2) Additional CPV code(s)
44112000
44115000
44115800
44220000
44230000
45214800
45262690
45262700
45300000
45400000
45450000
45451000
50000000
50710000
50711000
50712000
50720000
50730000
50800000
51111200
71000000
71247000
79931000
79993000
II.2.3) Place of performance
NUTS code:
UKI
UK
Main site or place of performance:
UK Mainland London and Greater London.
II.2.4) Description of the procurement
Requirements covers the provision of the planned and reactive maintenance services on a 24 hours, 7 days a week, 365 days a year basis to the Authority’s Estate — for the Core Estate within London.
This service includes planned preventative maintenance, statutory inspections, compliance testing, reactive works, a reactive call out service and repair and replacement works (including temporary solutions prior to full fix) to the following:
— Mechanical systems including but not limited to air ventilation systems, air conditioning systems, heating and cooling systems and pumps and dehumidifiers.
— Electrical systems including but not limited to lightning protection, internal and external lighting systems, emergency lighting systems, call lighting, LV power supply and distribution systems, genie winders, voltage optimisation systems, UPS and standby electrical generators.
— Plumbing including but not limited to HWS and CWS storage and distribution systems, sanitary appliance and toilet and drainage systems including waterless urinals.
— Surface and foul drainage systems (up to first external inspection chamber).
— Catering equipment including but not limited to range cookers and grills, Merrychef ovens, dishwashers, microwaves, cooker extraction hoods and ducting and stills boilers.
— Renewables including but not limited to photovoltaic arrays, ground source heat pumps, CHPs, wind turbines and solar thermals.
— BEMS Systems.
— Diesel storage and supply systems.
— UPS.
— Fire protections systems including but not limited to fire fighting equipment, fire detection systems, sprinkler systems and dry and wet risers.
— The supplier shall provide sufficient resources and materials to ensure full delivery of the services as detailed in this specification of requirements to the required standard. This includes provision of a service desk and management structure to oversee the delivery of the services,
—— The supplier must provide the contracted service across all sites detailed in the building services matrix and to all assets detailed in the asset register,
—— The supplier shall provide advice on all components and equipment within the scope of services throughout the estate in order to assist the Authority in achieving the objectives,
—— The supplier shall provide technical support and advice as and when requested by the Authority, including recommendations for critical spares,
—— The supplier shall recognise the fact that the Authority’s estate may undergo changes during the lifetime of this contract. These changes may include additions, removals and change of use to the estate. The supplier shall make provision for supporting the Authority in making these changes and ensure that the necessary equipment and labour is available,
—— Where CDM regulations are applicable, the Authority may appoint the supplier as the principal contractor. When appointed principal contractor the supplier will fully comply with the Authority’s CDM regulation procedures.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
To extend the 36 month term of this contract by up to two 12 months periods at the sole discretion of the Authority.
Number of possible renewals 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Under exceptional circumstances the tenderers may be required to provide services outside the geographic region they have been awarded.
The contract value for this Lot may be subject to variation from the estimated value above at contract award and during the subsequent contract term.
Lot No: 2 North
II.2.1) Title
The Provision of Mechanical Electrical and Plumbing Planned and Reactive Maintenance for Building Installations and Assets
II.2.2) Additional CPV code(s)
44112000
44115000
44115800
44220000
44230000
45214800
45262690
45262700
45300000
45400000
45450000
45451000
50000000
50710000
50711000
50712000
50720000
50730000
50800000
51111200
71000000
71247000
79931000
79993000
II.2.3) Place of performance
NUTS code:
UKI
UK
Main site or place of performance:
UK Mainlaind London and Greater London.
II.2.4) Description of the procurement
Requirements covers the provision of the planned and reactive maintenance services on a 24 hours, 7 days a week, 365 days a year basis to the Authority’s Estate — for the North geographic area within London.
This service includes planned preventative maintenance, statutory inspections, compliance testing, reactive works and a reactive call out service and repair and replacement works (including temporary solutions prior to full fix) to the following:
— Mechanical systems including but not limited to air ventilation systems, air conditioning systems, heating and cooling systems and pumps and dehumidifiers.
— Electrical systems including but not limited to lightning protection, internal and external lighting systems, emergency lighting systems, call lighting, LV power supply and distribution systems, genie winders, voltage optimisation systems, UPS and standby electrical generators.
— Plumbing including but not limited to HWS and CWS storage and distribution systems, sanitary appliance and toilet and drainage systems including waterless urinals.
— Surface and foul drainage systems (up to first external inspection chamber).
— Catering equipment including but not limited to range cookers and grills, Merrychef ovens, dishwashers, microwaves, cooker extraction hoods and ducting and stills boilers.
— Renewables including but not limited to photovoltaic arrays, ground source heat pumps, CHPs, wind turbines and solar thermals.
— BEMS systems.
— Diesel storage and supply systems.
— UPS.
— Fire protections systems including but not limited to fire fighting equipment, fire detection systems, sprinkler systems and dry and wet risers.
—— The supplier shall provide sufficient resources and materials to ensure full delivery of the services as detailed in this specification of requirements to the required standard. This includes provision of a service desk and management structure to oversee the delivery of the services,
—— The supplier must provide the contracted service across all sites detailed in the building services matrix and to all assets detailed in the asset register,
—— The supplier shall provide advice on all components and equipment within the scope of services throughout the estate in order to assist the Authority in achieving the objectives,
—— The supplier shall provide technical support and advice as and when requested by the Authority, including recommendations for critical spares,
—— The supplier shall recognise the fact that the Authority’s estate may undergo changes during the lifetime of this contract. These changes may include additions, removals and change of use to the estate. The supplier shall make provision for supporting the Authority in making these changes and ensure that the necessary equipment and labour is available,
—— Where CDM Regulations are applicable, the Authority may appoint the supplier as the principal contractor. When appointed principal contractor the supplier will fully comply with the Authority’s CDM regulation procedures.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
To extend the 36 month term of this contract by up to two 12 months periods at the sole discretion of the Authority.
Number of possible renewals 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Under exceptional circumstances the tenderers may be required to provide services outside the geographic region they have been awarded.
The contract value for this Lot may be subject to variation from the estimated value above at contract award and during the subsequent contract term.
Lot No: 3 South
II.2.1) Title
The Provision of Mechanical Electrical and Plumbing Planned and Reactive Maintenance for Building Installations and Assets
II.2.2) Additional CPV code(s)
44112000
44115000
44115800
44220000
44230000
45214800
45262690
45262700
45300000
45400000
45450000
45451000
50000000
50710000
50711000
50712000
50720000
50730000
50800000
51111200
71000000
71247000
79931000
79993000
II.2.3) Place of performance
NUTS code:
UKI
UK
Main site or place of performance:
UK Mainland London and Greater London.
II.2.4) Description of the procurement
Requirements covers the provision of the planned and reactive maintenance services on a 24 hours, 7 days a week, 365 days a year basis to the Authorities South region of London.
This service includes planned preventative maintenance, statutory inspections, compliance testing, reactive works and a reactive call out service and repair and replacement works (including temporary solutions prior to full fix) to the following:
— Mechanical systems including but not limited to air ventilation systems, air conditioning systems, heating and cooling systems and pumps and dehumidifiers.
— Electrical systems including but not limited to lightning protection, internal and external lighting systems, emergency lighting systems, call lighting, LV power supply and distribution systems, genie winders, voltage optimisation systems, UPS and standby electrical generators.
— Plumbing including but not limited to HWS and CWS storage and distribution systems, sanitary appliance and toilet and drainage systems including waterless urinals.
— Surface and foul drainage systems (up to first external inspection chamber).
— Catering equipment including but not limited to range cookers and grills, Merrychef ovens, dishwashers, microwaves, cooker extraction hoods and ducting and stills boilers.
— Renewables including but not limited to photovoltaic arrays, ground source heat pumps, CHPs, wind turbines and solar thermals.
— BEMS systems.
— Diesel storage and supply systems.
— UPS.
— Fire protections systems including but not limited to fire fighting equipment, fire detection systems, sprinkler systems and dry and wet risers.
—— The supplier shall provide sufficient resources and materials to ensure full delivery of the services as detailed in this specification of requirements to the required standard. This includes provision of a service desk and management structure to oversee the delivery of the services,
—— The supplier must provide the contracted service across all sites detailed in the building services matrix and to all assets detailed in the asset register,
—— The supplier shall provide advice on all components and equipment within the scope of services throughout the estate in order to assist the Authority in achieving the objectives,
—— The supplier shall provide technical support and advice as and when requested by the Authority, including recommendations for critical spares,
—— The supplier shall recognise the fact that the Authority’s estate may undergo changes during the lifetime of this contract. These changes may include additions, removals and change of use to the estate. The supplier shall make provision for supporting the Authority in making these changes and ensure that the necessary equipment and labour is available,
—— Where CDM Regulations are applicable, the Authority may appoint the supplier as the principal contractor. When appointed principal contractor the supplier will fully comply with the Authority’s CDM regulation procedures.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
11 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
To extend the 36 month term of this contract by up to 2 x 12 months periods at the sole discretion of the Authority.
Number of possible renewals 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Under exceptional circumstances the tenderers may be required to provide services outside the geographic region they have been awarded.
The contract value for this Lot may be subject to variation from the estimated value above at contract award and during the subsequent contract term.