Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TG
UK
Contact person: Mr Chris Keenleyside
Telephone: +44 1452324329
E-mail: chris.keenleyside@gloucestershire.gov.uk
NUTS: UKK13
Internet address(es)
Main address: www.gloucestershire.gov.uk
Address of the buyer profile: www.gloucestershire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender of an Adult Education MIS and Booking software system
Reference number: DN264495
II.1.2) Main CPV code
48190000
II.1.3) Type of contract
Services
II.1.4) Short description
We want a service that provides the following services:
— establishment of user accounts,
— records of qualifications awarded,
— a link in the new Gloucestershire County Council Website and to promote Adult Education services,
— an online search functionality for courses provided by the Adult Education Department,
— course management,
— booking functionality,
— payment Functionality (possibly a case of directing customers to a merchant acquirer portal to ensure PCI DSS compliance).
The new portal will need to have:
— Adult Education Department and Gloucestershire County Council,
— Skills Funding Agency,
— European Social Funding, and,
— Matrix Branding.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
172 540.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK13
II.2.4) Description of the procurement
We have procured a Service Contract using the Open procedure.
The high-level requirements are:
— web portal to enable online bookings,
— management Information System to enable relevant information is collected and provided to the Skills Funding Agency and OFSTED,
— course and Exam management,
— the provision of a PCI DSS compliant system,
— relevant branding to the new portal,
— configuration Management of the service,
— hosting of the service,
— security,
— business continuity and disaster recovery, and,
— maintenance and support of the system, including system upgrades, patches, testing and release management.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 102-204123
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/11/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
West March Systems Ltd
Carlisle
UK
NUTS: UKK13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 172 540.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Gloucestershire County Council
Gloucester
UK
VI.5) Date of dispatch of this notice
08/01/2018