Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Osprey Housing
22 Abercrombie Court, Arnhall Business Park
Westhill
AB32 6FE
UK
Telephone: +44 1224548000
E-mail: enquiries@ospreyhousing.org.uk
NUTS: UKM50
Internet address(es)
Main address: http://https://www.ospreyhousing.org.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11682
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Housing Association/Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Response Repairs and Void Works (Aberdeenshire and Moray)
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Osprey Housing Group, its partners and subsidiaries, are seeking to establish contracts with suitable contractors for the provision of a day to day response repairs service for its housing stock in Aberdeenshire, Aberdeen City, the Moray area and Montrose. The service will include an out of hours emergency 4hr response service.
II.1.5) Estimated total value
Value excluding VAT:
570 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Response Repairs and Void Works Area 1 AB12, 15, 21, 22, 23, 24, 30 to 35, 39, 41, 51, 52, 55, 56, 15
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM50
II.2.4) Description of the procurement
Osprey Housing Group, its partners and subsidiaries, are seeking to establish contracts with suitable contractors for the provision of a day to day response repairs service for its housing stock in Aberdeenshire, Aberdeen City, the Moray area and Montrose. The service will include an out of hours emergency 4hr response service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Capacity to Deliver excellent customer service within the community
/ Weighting: 40
Quality criterion: Technical capability of Workforce
/ Weighting: 20
Quality criterion: Quality of Key Personnel
/ Weighting: 20
Quality criterion: Potential for effectively controlling Program, Costs and Risks
/ Weighting: 10
Quality criterion: Ability to manage the works process from instruction to billing
/ Weighting: 10
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
211 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May be extended for 2 additional years upon agreement on costs and performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Response Repairs and Void Works Area 2 AB42, 43
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM50
II.2.4) Description of the procurement
Osprey Housing Group, its partners and subsidiaries, are seeking to establish contracts with suitable contractors for the provision of a day to day response repairs service for its housing stock in Aberdeenshire, Aberdeen City, the Moray area and Montrose. The service will include an out of hours emergency 4hr response service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Capacity to Deliver excellent customer service within the community
/ Weighting: 40
Quality criterion: Technical capability of Workforce
/ Weighting: 20
Quality criterion: Quality of Key Personnel
/ Weighting: 20
Quality criterion: Potential for effectively controlling Program, Costs and Risks
/ Weighting: 10
Quality criterion: Ability to manage the works process from instruction to billing
/ Weighting: 10
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
118 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May be extended for 2 additional years upon agreement on costs and performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Response Repairs and Void Works Area 3 AB44, 45, 53, 54
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM50
II.2.4) Description of the procurement
Osprey Housing Group, its partners and subsidiaries, are seeking to establish contracts with suitable contractors for the provision of a day to day response repairs service for its housing stock in Aberdeenshire, Aberdeen City, the Moray area and Montrose. The service will include an out of hours emergency 4hr response service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Capacity to Deliver excellent customer service within the community
/ Weighting: 40
Quality criterion: Technical capability of Workforce
/ Weighting: 20
Quality criterion: Quality of Key Personnel
/ Weighting: 20
Quality criterion: Potential for effectively controlling Program, Costs and Risks
/ Weighting: 10
Quality criterion: Ability to manage the works process from instruction to billing
/ Weighting: 10
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
91 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contracts will be established for a 3 year term starting 1.4.2018, with the expectation that they could be extended to 2 years upon satisfactory performance and agreement on cost criteria.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Response Repairs and Void Works Area 4 IV30, 31, 32, 36
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM62
II.2.4) Description of the procurement
Osprey Housing Group, its partners and subsidiaries, are seeking to establish contracts with suitable contractors for the provision of a day to day response repairs service for its housing stock in Aberdeenshire, Aberdeen City, the Moray area and Montrose. The service will include an out of hours emergency 4hr response service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Capacity to Deliver excellent customer service within the community
/ Weighting: 40
Quality criterion: Technical capability of Workforce
/ Weighting: 20
Quality criterion: Quality of Key Personnel
/ Weighting: 20
Quality criterion: Potential for effectively controlling Program, Costs and Risks
/ Weighting: 10
Quality criterion: Ability to manage the works process from instruction to billing
/ Weighting: 10
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contracts will be established for a 3 year term starting 1.4.2018, with the expectation that they could be extended to 2 years upon satisfactory performance and agreement on cost criteria.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must have an annual turnover of 100 000 GBP per annum in the business area covered by this contract notice.
Insurance levels required in this contract are 10 000 000, Employers liability insurance 5 000 000, Public liability insurance 5 000 000 and 1 000 000 Contractors all risk insurance 1 000 000. These levels must be in place and maintained during the period of this contract.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Provide details of admin, support, supervisory and managerial staff professional qualifications, experience and suitability of management and control of the work being carried out.
Outline the roles and responsibilities within the contract.
As minimum it will be expected that the contract supervisor/manager has SSSTS or equivalent experience in the sector.
Please provide sample certificate of Training and Professional Qualifications of admin, support, supervisory and managerial staff.
Supply details of works you intend to subcontract and name of contractors that you intend to subcontract this work to.
Minimum level(s) of standards required:
Bidders will be required to provide at least 3 examples of similar scope, size and nature within the last 5 years that demonstrate that they have the relevant experience to deliver the works. This will include client name, contact details, including phone and email contract details and contract sum. Contract start and completion date. Project description including project name, KPI's - targets and results.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/02/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
02/03/2018
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The Works may be retendered in 3 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=522604
(SC Ref:522604).
VI.4) Procedures for review
VI.4.1) Review body
Osprey Housing
22 Abercrombie Court, Arnhall Business Park
Westhill
AB32 6FE
UK
Telephone: +44 1224548000
Internet address(es)
URL: http://https://www.ospreyhousing.org.uk/
VI.5) Date of dispatch of this notice
09/01/2018