Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yarlington Housing Group
Lupin Way
Yeovil
BA22 8WN
UK
Contact person: Miss Samantha Pirt
Telephone: +44 1935404092
E-mail: samantha.pirt@yhg.co.uk
NUTS: UKK
Internet address(es)
Main address: http://www.yhg.co.uk
Address of the buyer profile: http://www.yhg.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.advantageswtenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.advantageswtenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to tender for the supply of electrical materials and related items
Reference number: DN316861
II.1.2) Main CPV code
31680000
II.1.3) Type of contract
Services
II.1.4) Short description
The objective of this tender is to find a suitable supplier that will work with us collaboratively to supply materials that will be utilized for all of our electrical maintenance service requirements.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
The objective of this tender is to find a suitable supplier that will work with us collaboratively to supply materials that will be utilized for all of our electrical maintenance service requirements, these include, but are not limited to:
— electrical repairs and installation works following test and inspection reports (approx. 1000 reports per annum),
— electrical installation works to void properties,
— responsive repairs and replacement parts to electrical equipment within housing stock and commercial buildings,
— replacement parts and units associated with domestic smoke detection, and,
— testing and inspection equipment and other associated electrical plant and equipment items.
It is anticipated that the electrical materials will be purchased on a frequent or daily basis to support our servicing, maintenance, and responsive service teams. Some materials will need to be held and replenished as impressed van stock, with other items collected and either delivered to site locations or Yarlington depots, within the Yeovil, and wider South Somerset areas.
All materials to be supplied are to conform with EU manufacturing legislative requirements and comply with UK Electrical Regulations BS7671.
The contract will be for an initial period of 3 years commencing 3 April 2018 terminating on 31 March 2021. There will be an option to extend the contract annually a total of 2 times (3+1+1) based upon satisfactory performance during the initial 3-year period which could lead to a maximum of 5 years terminating 31 March 2023.
A 'basket of goods' will be included in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial period of 3 years commencing 3 April 2018 terminating on 31 March 2021.
There will be an option to extend the contract annually a total of 2 times (3+1+1) based upon satisfactory performance during the initial 3-year period which could lead to a maximum of 5 years terminating 31 March 2023.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/02/2018
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interested companies can access the documentation at:
— www.advantageswtenders.co.uk (free of charge)
Detailed instructions can be found under the ‘useful downloads' tab in:
— http://www.yhg.co.uk/AboutUs/SuppliersandProcurement.aspx
Companies wishing to participate must download the tender documentation, complete it submit it by the submission time and date.
The tender documentation will be available 24 hours after publication on the TED website.
If the applicant considers that any information supplied by him/her is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given.
The Contracting Authority shall under no circumstances be responsible for the costs or expenses of any economic operator arising from the participation in this procurement.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
10/01/2018