Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Department for Education
Schools Commercial Team, Sanctuary Buildings, Great Smith Street
London
SW1P 3BT
UK
Telephone: +44 8450194170
E-mail: Sourcinghelp@education.gov.uk
Fax: +44 2476823675
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/Department-for-Education
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Regional Schools Buying Hubs Pilots
Reference number: Pqq 28935
II.1.2) Main CPV code
98110000
II.1.3) Type of contract
Services
II.1.4) Short description
This Invitation to Tender is for the procurement of the North West and South West Schools Buying Hubs (Hubs). The purpose of the Schools Buying Hubs is to release savings that will contribute in association with the other initiatives of the Schools Buying Strategy to achieve a GBP 1 000 000 000 saving by the end of the financial period 2019-20, through offering advice and guidance, support with complex contracts and help with aggregation of deals. The Department is Piloting the Schools Buying Hub concept in two regions (South West and North West of England) with the potential to roll out more hubs nationality if it proves successful. It is intended that both pilot Hubs will be commencing Pilot Phase delivery in 1.2018 with mobilisation beginning after contract award in 10.2017. Further information is available for via https://education.bravosolution.co.uk (reference Pqq_28935).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 560 864.77
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Provision of expert commercial and procurement advice and complex contract management to schools in the North West of England (School Buying Hubs)
II.2.2) Additional CPV code(s)
98110000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
The Invitation to Tender was for the procurement of the North West and South West Schools’ Buying Hubs (Hubs). It is the Department’s intention to establish a national network of School Buying Service Providers, beginning with a pilot phase.
The Department is Piloting the Schools’ Buying Hub concept in 2 regions of England (North West and South West) with the potential to roll out more hubs nationality if it proves successful.
The Service Provider will act as a trusted support to schools in the North West region. This support will include:
— Advice and guidance — to reduce spend across all categories of spend.
— Complex contracts support.
— Local and Regional aggregation to reduce spend on complex areas such as Learning resources (excluding ICT equipment), ICT learning resources and Administrative supplies.
The Hubs will offer services to all state 5-16 years schools in their region.
The Service Provider will also need to provide the following secondary services (including but not limited to):
— a customer relationship management Solution (CRM) and underpinning technologies.
— a programme for ensuring high levels of registration with and uptake of the Hubs service.
— multichannel contact centre systems and functionality including web-based and telephony support, social media (where appropriate), and delivery of targeted communications;
— access to specialist procurement advisors.
II.2.5) Award criteria
Quality criterion: Back Office
/ Weighting: 20 %
Quality criterion: Advice and guidance
/ Weighting: 20 %
Quality criterion: Complex procurement/contracting
/ Weighting: 25 %
Quality criterion: Aggregated procurement
/ Weighting: 20 %
Price
/ Weighting:
15 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of expert commercial and procurement advice and complex contract management to schools in the South West of England (School Buying Hubs)
II.2.2) Additional CPV code(s)
98110000
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
The Invitation to Tender was for the procurement of the North West and South West Schools’ Buying Hubs (Hubs). It is the Department’s intention to establish a national network of School Buying Service Providers, beginning with a pilot phase.
The Department is Piloting the Schools’ Buying Hub concept in 2 regions of England (North West and South West) with the potential to roll out more hubs nationality if it proves successful.
The Service Provider will act as a trusted support to schools in the North West region. This support will include:
— Advice and guidance — to reduce spend across all categories of spend.
— Complex contracts support.
— Local and Regional aggregation to reduce spend on complex areas such as Learning resources (excluding ICT equipment), ICT learning resources and Administrative supplies.
The Hubs will offer services to all state 5-16 year schools in their region.
The Service Provider will also need to provide the following secondary services (including but not limited to):
— a customer relationship management Solution (CRM) and underpinning technologies.
— a programme for ensuring high levels of registration with and uptake of the Hubs service.
— Multichannel contact centre systems and functionality including web-based and telephony support, social media (where appropriate), and delivery of targeted communications;
— access to specialist procurement advisors.
II.2.5) Award criteria
Quality criterion: Back office
/ Weighting: 20 %
Quality criterion: Advice and guidance
/ Weighting: 20 %
Quality criterion: Complex procurement/contracting
/ Weighting: 25 %
Quality criterion: Aggregated procurement
/ Weighting: 20 %
Price
/ Weighting:
15 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 028-049728
Section V: Award of contract
Lot No: 1
Contract No: RD1001050
Title: Provision of expert commercial and procurement advice and complex contract management to schools in the North West of England (School Buying Hubs)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/11/2017
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
2buy2.com Limited
Pencoed Technology Centre, Pencoed Technology Park, Pencoed
Bridgend
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 313 500.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: RD1001051
Title: Provision of expert commercial and procurement advice and complex contract management to schools in the South West of England (School Buying Hubs)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/11/2017
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Place group limited trading as Schools buying club
The Regent, Chapel Street
Penzance
TR18 4AE
UK
NUTS: UKK30
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 247 364.77
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, the Strand
London
UK
VI.4.2) Body responsible for mediation procedures
Department for Education
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As per contract terms and conditions.
VI.4.4) Service from which information about the review procedure may be obtained
Department for Education
London
UK
VI.5) Date of dispatch of this notice
09/01/2018