Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Council of the Borough of Kirklees
The Town Hall, Ramsden Street
Huddersfield, West Yorkshire
HD1 2TA
UK
Contact person: Gill Neale
Telephone: +44 1484221000
E-mail: gill.neale@kirklees.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.kirklees.gov.uk
Address of the buyer profile: https://www.yortender.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
KMCAS —110 provision of day services for older people and adults with physical disability
Reference number: KMCAS-110
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The council is to commission day services which are accessible to older people and adults with a physical disability from across Kirklees. The aim of the service is to reduce isolation and loneliness, promote healthy and active lifestyles, maximise independence and wellbeing among older people and adults with physical disabilities. The service is also to provide respite for their carers.
The Contract will commence 1.4.2018 until 31.3.2020, with the option to extend for a further period, or for successive periods, up to 31.3.2023.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 553 360.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
North Kirklees
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKE44
Main site or place of performance:
North Kirklees covers the following geographical areas:
Batley, Birstall & Birkenshaw.
Dewsbury & Mirfield.
Spen Valley.
II.2.4) Description of the procurement
Tenders were invited by Kirklees Council from providers with the relevant experience and ability to demonstrate they had sufficient capacity for the provision of day services for older people and adults with physical disability.
2 Contracts have been awarded for the North Kirklees lot and one Contract awarded for the South Kirklees Lot.
The Contract is to commence on the 1.4.2018 and will expire on 31.3.2020, with an option to extend for a further period, or for successive periods, up to 31.3.2023.
2 hourly rates have been set for delivering the requirements of this service, a standard and enhanced hourly rate — refer to Clause 4.3 of the service specification at Appendix 1 of the contract terms and conditions for further information.
Based on historical allocated placement figures, for 2015/16 and 2016/17 financial years respectively, approximately 40 % of placements were in North Kirklees (Lot 1) and 60 % of placements were in South Kirklees (Lot 2). The maximum budget available for this service is GBP 710 672 per annum for both North and South Kirklees lots. The estimated lot values have been based on the 60/40 % placement splits; therefore it is estimated that the annual value of North Kirklees (Lot 1) is GBP 284 269 and South Kirklees (Lot 2) is GBP 426 403.
II.2.5) Award criteria
Quality criterion: Service Delivery Model
/ Weighting: 20 %
Quality criterion: Support Requirements
/ Weighting: 15 %
Quality criterion: Quality Standards
/ Weighting: 15 %
Quality criterion: High Level Needs
/ Weighting: 15 %
Quality criterion: Commissioning Model
/ Weighting: 10 %
Quality criterion: Implementation Plan
/ Weighting: 10 %
Quality criterion: Business Continuity
/ Weighting: 15 %
Price
/ Weighting:
0 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South Kirklees
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKE44
Main site or place of performance:
South Kirklees covers the following geographical areas:
Huddersfield North.
Huddersfield South.
Colne Valley.
Holme Valley.
Denby Dale & Kirkburton.
II.2.4) Description of the procurement
Tenders were invited by Kirklees Council from providers with the relevant experience and ability to demonstrate they had sufficient capacity for the provision of day services for older people and adults with physical disability.
2 Contracts have been awarded for the North Kirklees lot and one Contract awarded for the South Kirklees Lot.
The Contract is to commence on the 1.4.2018 and will expire on 31.3.2020, with an option to extend for a further period, or for successive periods, up to 31.3.2023.
2 hourly rates have been set for delivering the requirements of this service, a standard and enhanced hourly rate — refer to Clause 4.3 of the service specification at Appendix 1 of the contract terms and conditions for further information.
Based on historical allocated placement figures, for 2015/16 and 2016/17 financial years respectively, approximately 40 % of placements were in North Kirklees (Lot 1) and 60 % of placements were in South Kirklees (Lot 2). The maximum budget available for this service is GBP 710 672 per annum for both North and South Kirklees lots. The estimated lot values have been based on the 60/40 % placement splits; therefore it is estimated that the annual value of North Kirklees (Lot 1) is GBP 284 269 and South Kirklees (Lot 2) is GBP 426 403.
II.2.5) Award criteria
Quality criterion: Service Delivery Model
/ Weighting: 20 %
Quality criterion: Support Requirements
/ Weighting: 15 %
Quality criterion: Quality Standards
/ Weighting: 15 %
Quality criterion: High Level Needs
/ Weighting: 15 %
Quality criterion: Commissioning Model
/ Weighting: 10 %
Quality criterion: Implementation Plan
/ Weighting: 10 %
Quality criterion: Business Continuity
/ Weighting: 15 %
Price
/ Weighting:
0 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 187-383588
Section V: Award of contract
Lot No: Lot 1 - North Kirklees
Contract No: KMCAS-110
Title: KMCAS —110 provision of day services for older people and adults with physical disability
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Milen Care
Al Hikmah Centre, 28 Track Road
Batley
WF17 7AA
UK
NUTS: UKE44
Internet address(es)
URL: http://www.milen.org.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 710 672.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 1 - North Kirklees
Contract No: KMCAS-110
Title: KMCAS —110 provision of day services for older people and adults with physical disability
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Age UK Calderdale and Kirklees
5013745
4-6 Square, Woolshops
Halifax
HX1 1RJ
UK
NUTS: UKE44
Internet address(es)
URL: www.ageuk.org.uk/calderdaleandkirklees
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 710 672.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 2 - South Kirklees
Contract No: KMCAS-110
Title: KMCAS —110 provision of day services for older people and adults with physical disability
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/01/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Age UK Calderdale and Kirklees
5013745
4-6 Square, Woolshops
Halifax
HX1 1RJ
UK
NUTS: UKE44
Internet address(es)
URL: www.ageuk.org.uk/calderdaleandkirklees
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 132 015.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
N/A
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (Standstill periods) and Chapter 6 (applications to court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum 10 calendar day standstill period at the point that information on the conclusion of the contract was communicated to economic operators. This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the contract to the successful economic operators. If an appeal regarding the award of the contract has not been successfully resolved,then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than 3 months after that date. Where the contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the framework agreement to be ineffective.
VI.5) Date of dispatch of this notice
11/01/2018