Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("the Authority")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Matt Thomas
Telephone: +44 1698794410
E-mail: mthomas1@nhs.net
NUTS: UKM
Internet address(es)
Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lease Cars and Associated Services
Reference number: NP700/17
II.1.2) Main CPV code
34110000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is seeking to establish a framework agreement for the leasing of an unlimited range of cars and for associated services including servicing, maintenance, roadside support and repair of the vehicles during the term of each lease. The framework agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. NHS Scotland Health Boards and Special Health Boards, plus the Authority and other NHS organisations) and all joint integration boards established under the Public Bodies (joint Working) (Scotland) Act 2014. All Scottish Hospices.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
62 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
34110000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All NHS Scotland sites including Highlands & Islands.
II.2.4) Description of the procurement
The Authority is seeking to establish a framework agreement for the leasing of an unlimited range of cars and for associated services including servicing, maintenance, roadside support and repair of the vehicles during the term of each lease.
II.2.5) Award criteria
Quality criterion: Quality / Service
/ Weighting: 45
Cost criterion: Price
/ Weighting: 55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 169-346951
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2017
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Inchcape Fleet Solutions
Haven House, Compass Road, Portsmouth
Hants
PO6 4RP
UK
Telephone: +44 8433161230
NUTS: UK
Internet address(es)
URL: http://www.inchcape-fleet.co.uk
The contractor is an SME:
No
V.2.3) Name and address of the contractor
LeasePlan UK Ltd trading as Automotive Leasing
165 Bath Road
Slough
SL1 4AA
UK
Telephone: +44 1753802313
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mercedes Benz Financial Services
Tongwell
Milton Keynes
MK158BA
UK
Telephone: +44 7789920020
NUTS: UKJ12
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 62 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of Lease Vehicles and Associated Services (“Services”) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as “Participating Authorities”), where applicable. All Scottish Hospices.
Indicative contract spend of 62 000 000 reflects current annual lease spend of GBP 15 500 000 over planned 4 year framework duration.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is NP700-17. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The statement of requirements will detail the community benefit background and objectives. The contract will mandate that suppliers respond in its tender outlining current community benefits and proposals if successful and mandating that they support the overall community benefit concept and process including a contract and supplier management process post award.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8561. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
This framework agreement will apply to:
Golden Jubilee Hospital (National Waiting Times Centre Board).
NHS 24
NHS Ayrshire and Arran.
NHS Borders.
NHS Dumfries and Galloway.
NHS Education for Scotland.
NHS Fife.
NHS Forth Valley.
NHS Grampian.
NHS Greater Glasgow and Clyde.
NHS Health Scotland.
NHS Highland.
NHS Lanarkshire.
NHS Lothian.
NHS Orkney.
Healthcare Improvement Scotland.
NHS Shetland.
NHS Tayside.
NHS Western Isles.
Scottish Ambulance Service.
The Common Services Agency for the Scottish Health Service.
The State Hospital for Scotland.
Scottish Hospices.
(SC Ref:523957).
VI.4) Procedures for review
VI.4.1) Review body
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Telephone: +44 1698794410
Internet address(es)
URL: http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a “standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.
VI.5) Date of dispatch of this notice
15/01/2018