Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Northampton Partnership Homes
The Guildhall, St Giles Square
Northampton
NN1 1DE
UK
Contact person: Ms Jenny Swainson
Telephone: +44 1604837025
E-mail: jswainson@northamptonpartnershiphomes.org.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.northamptonpartnershiphomes.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NPH HR System and Payroll Managed Service
Reference number: DN300103
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Services
II.1.4) Short description
The supply of an HR System and Payroll Managed Service. The HR system.
Must provide employee record management, absence management, disciplinary, capability, and grievance.
Management and employee self service for annual leave requests, expenses claims etc.
A managed payroll service must also be provided to manage the monthly processing of payroll for circa 280.
Employees.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
165 000.00
GBP/ Highest offer:
200 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79211110
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
II.2.4) Description of the procurement
X
II.2.5) Award criteria
Quality criterion: System Functionality
/ Weighting: 16.9
Quality criterion: Product Risk
/ Weighting: 3.25
Quality criterion: Historical Data
/ Weighting: 1.3
Quality criterion: Reporting
/ Weighting: 6.5
Quality criterion: Account Management
/ Weighting: 13
Quality criterion: Implementation, Training and Support
/ Weighting: 7.15
Quality criterion: System Demonstration
/ Weighting: 16.9
Cost criterion: Cost
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
There will be 7 options to extend of 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 184-377118
Section V: Award of contract
Contract No: 1
Title: NPH HR System and Payroll Managed Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/01/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR International UK Limited
1852206
Ruddington Hall, Ruddington
Nottingham
NG11 6LL
UK
NUTS: UKF2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
165 000.00
GBP
/ Highest offer:
200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Northampton Partnership homes
Northampton
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Northampton Partnership Homes will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 3 months).
Where a contract has not been entered into the court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
16/01/2018