Concession award notice
Results of the procurement procedure
Section I: Contracting
authority/entity
I.1) Name and addresses
Hastings Borough Council
Muriel Matters House, Breeds Place
Hastings
TN43 3UY
UK
Contact person: Cathy Nelson
Telephone: +44 1323443347
E-mail: procurement@hastings.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.hastings.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leisure Management Services
Reference number: ESPH197
II.1.2) Main CPV code
92600000
II.1.3) Type of contract
Services
II.1.4) Short description
Hastings Borough Council are seeking to appoint a suitably qualified and experienced contractor to provide a Leisure Management Service at their Summerfields Leisure and Falaise Fitness Centres.
The Council encourage bidders to visit the centres in order to fully prepare their proposals. To facilitate this, a site visit day has been arranged on Thursday 5 October 2017. Bidders should contact procurement@hastings.gov.uk to register their interest and obtain details about the agenda for the day.
II.1.5) Estimated total value
Value excluding VAT:
16 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
16 000 000.00
EUR
II.2) Description
II.2.2) Additional CPV code(s)
92600000
92620000
92610000
II.2.3) Place of performance
NUTS code:
UKJ22
Main site or place of performance:
Summerfields Leisure Centre
Bohemia Road, Hastings
TN34 1ET.
Falaise Fitness Centre
Cambridge Road, Hastings
TN34 1EU.
II.2.4) Description of the procurement
Hastings Borough Council are seeking to appoint a suitably qualified and experienced contractor to provide a Leisure Management Service at their Summerfields Leisure and Falaise Fitness Centres.
The Council will award to the contractor a service concession to manage the centres, with a right to exploit the services to be delivered at the centres and retain any payment which is received from third party users. The Council will grant to the contractor leases to both centres to enable them to deliver the services under this arrangement.
The contract is for an initial period of 5 years with two optional 24-month extensions (at the sole discretion of the Council) — maximum 9 years in total.
II.2.5) Award criteria
Concession is awarded on the basis of the criteria described below
Criterion: Method Statement One: Facilities Management
Criterion: Method Statement Two: Physical Activity Outreach Programmes
Criterion: Method Statement Three: Programming, Community and Sports Development and Partnership Working
Criterion: Method Statement Four: Customer Service
Criterion: Method Statement Five: Staff Training and Development
Criterion: Method Statement Six: Social and Economic Value
Criterion: Method Statement Seven: User Pricing
Criterion: Method Statement Eight: Catering and Vending
Criterion: Method Statement Nine: Cleaning
Criterion: Method Statement Ten: Mobilisation
Criterion: Method Statement Eleven: Performance Monitoring
Criterion: Presentation — Challenges of providing vibrant offering for 11 – 15 year olds in Hastings
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/04/2018
End:
31/03/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure
Award procedure with prior publication of a concession notice
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 183-376022
Section V: Award of contract
Title: Leisure Management Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/12/2017
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wealden Leisure T/A Freedom Leisure
1-6 Carriers Way
East Hoathly
BN8 6AG
UK
NUTS: UKJ22
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 16 000 000.00 GBP
Total value of the concession/lot:
16 000 000.00
GBP
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Hastings Borough Council
Muriel Matters House, Breeds Place
Hastings
TN34 3UY
UK
Telephone: +44 1323443347
E-mail: procurement@wealden.gov.uk
Internet address(es)
URL: www.hastings.gov.uk
VI.4.2) Body responsible for mediation procedures
Hastings Borough Council
Muriel Matters House, Breeds Place
Hastings
TN34 3UY
UK
Telephone: +44 1323443347
E-mail: procurement@hastings.gov.uk
Internet address(es)
URL: www.hastings.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Hastings Borough Council will incorporate a minimum 10 calendar days standstill at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated with the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought within 3 months (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision, Hastings Borough Council are obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into, then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the courts are satisfied that there has been a serious breach of the procurement rules.
VI.5) Date of dispatch of this notice
16/01/2018